Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Barnsley Doncaster Rotherham and Sheffield Combined Authority
UKE3
11 Broad Street West
Sheffield
S1 2BQ
UK
E-mail: tendering@sypte.co.uk
NUTS: UKE3
Internet address(es)
Main address: www.sypte.co.uk/WhatWeDo/Contracts
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.sypte.co.uk/WhatWeDo/Contracts
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
tendering@sypte.co.uk
11 Broad Street West
Sheffield
S1 2BQ
UK
E-mail: tendering@sypte.co.uk
NUTS: UKE32
Internet address(es)
Main address: www.sypte.co.uk/WhatWeDo/Contracts
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Cleaning Services at Sheffield City Region Head Office
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of cleaning services at Sheffield City Region Head Office.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911000
85142300
II.2.3) Place of performance
NUTS code:
UKE3
II.2.4) Description of the procurement
The Sheffield City Region Mayoral Combined Authority (SCRMCA) is seeking the provision of janitorial, detail and periodic cleaning services including window cleaning for its Head Office Premises located at 11 Broad Street West, Sheffield, S1 2BQ.
The building comprises of 6 floors, with only 5 floors in consideration within this contract; ground, 1st, 3rd, 4th and 5th, which include a main reception area, open plan office space, multiple meeting rooms, kitchen areas, all toilet facilities and all communal lift lobby areas.
Access to the building for cleaning purposes is between the hours of 8.00 a.m.-8 p.m. Monday to Friday (excluding bank holidays). Staff, contractors and visitors can frequent the site between the hours of 7.00 a.m.-7 p.m. Monday to Friday, many staff work on a flexitime basis within this time band; with a maximum capacity of 320 if all were to be on site at the same time.
The annual estimated contract value is 125 000 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May be renewed for up to 1 further year.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the tender documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/12/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/01/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 or 4 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The estimated contract value stated in this notice is based on a 3-year plus 1 year renewal option total.
VI.4) Procedures for review
VI.4.1) Review body
Barnsley Doncaster Rotherham and Sheffield Combined Authority
11 Broad Street West
Sheffield
S1 2BQ
UK
E-mail: joe.gardner@sheffieldcityregion.org.uk
VI.4.4) Service from which information about the review procedure may be obtained
Barnsley Doncaster Rotherham and Sheffield Combined Authority
11 Broad Street West
Sheffield
S1 2BQ
UK
E-mail: joe.gardner@sheffieldcityregion.org.uk
VI.5) Date of dispatch of this notice
28/11/2019