Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Royal Free London NHS Foundation Trust
Royal Free Hospital, Pond Street
London
NW3 2QG
UK
Contact person: Mr Leon Clancy
Telephone: +44 2077940500
E-mail: leon.clancy@nhs.net
NUTS: UKI
Internet address(es)
Main address: https://www.lppsourcing.org
Address of the buyer profile: https://www.lppsourcing.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Outsourced Remote Clinical Coding Managed Service (RCCMS) at The Royal Free Hospital
Reference number: DN450441
II.1.2) Main CPV code
72322000
II.1.3) Type of contract
Services
II.1.4) Short description
The Royal Free London combines globally recognised clinical expertise with local and friendly hospital care to represent the best in NHS treatment. The hospitals are renowned for specialist services. The Royal Free London leads UK healthcare in many areas, including immunology, liver transplant, kidney and bone marrow transplant, cancer treatment, plastic surgery and ENT surgery. The Royal Free Hospital is a major neuroscience base with a network extending throughout north London and into the south east of England.
On a monthly basis, the clinical coding department operates to strict deadlines in fulfilling clinical data set reporting and audit requirements, necessary to meet commissioning obligations and the collection of income under the payment by results regime. The coding department is responsible for the completion/allocation of clinical codes against all finished consultant episodes (FCEs) undertaken in each month.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
There is a shortage of qualified clinical coders to service the NHS in London. RFL faces the challenge in maintaining a full establishment for its clinical coding department. In order to guarantee RFL meets its reporting and income generation objectives, a decision has been taken to outsource a proportion of its clinical coding activities.
Remote clinical coding services are sought for all specialties offered by RFL, for both in-patient and out-patient finished consultant episodes (FCEs).
Currently the volumes of clinical coding required by the RCCMS are estimated as:
1) In-patient episodes: circa 7 500-8 000 per month;
2) Out-patient episodes: circa 20 000 per month.
On a rolling basis, RFL will determine the range of specialties and associated volumes to be coded by the RCCMS. RFL will liaise with the provider and advise forecast activity per specialty, as required.
The contract will be for a period of 36 months with an option to extend by an additional 24 months (3 years + 1 + 1).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
3 years + 1 + 1.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/01/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Free London NHS Foundation Trust
Royal Free Hospital, Pond Street
London
NW3 2QG
UK
VI.5) Date of dispatch of this notice
28/11/2019