Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
UK
Contact person: Tony Fay
Telephone: +44 2380595000
E-mail: Procurement@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
University of Southampton Invitation to Tender Stage for the Provision of a GCxGC and GC High-Resolution Mass Spectrometry Solution
Reference number: 2019UoS-0121
II.1.2) Main CPV code
38000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Southampton has awarded a contract for the procurment of a system capable of GC x GC high-resolution mass spectrometry with multiple inlets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
708 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
38300000
38340000
38430000
38432000
II.2.3) Place of performance
NUTS code:
UKJ32
II.2.4) Description of the procurement
The purpose of this procurement is to obtain strategic equipment, in the form of multi-inlet gas chromatography and high-resolution mass spectrometry, with an aim to deliver qualitative and quantitative analysis of novel and strategically important chemistries which will be a unique capability within the UK academic sector.
A multi-institutional team has been assembled to enable the vision for a regional then national Centre of Excellence (CoE) for multi-inlet gas chromatography and high-resolution mass spectrometry. The team has considerable scientific prestige and esteem, facility management expertise and training, established interdisciplinary and industrial collaborations and many links to EPSRC and RSC networks.
A unique suite of high specification instrumentation is requested to fulfil the aim of the vision of a CoE as described above. Advanced automated sample introduction techniques, multi-dimensional chromatography (for separation of complex mixtures) and advanced high-resolution mass spectrometry (for compound identification) will deliver the required new capability.
The new strategic equipment will support research across the region, starting with UoS and expanding once the equipment is established. The science from the regional universities will form the development experiments for the equipment and will then be extended to other academic and industry researchers and form an expert hub capability to enable high-priority EPSRC research.
This procurement process is being conducted as an open procedure; consisting of an invitation to tender stage only.
The University proposes to enter into a contract for 5 years – this will be the maximum contract period, including any potential extensions with the successful tenderer(s).
This will comprise of an initial contract period of 5 years for the provision of the equipment including a 5 year warranty and service agreement.
The contract will be effective on signing. The initial term of the warranty of 5 years will run from the date of delivery of the equipment with extensions if so agreed by the University, running from the expiry of the initial contract period.
The estimated value of the initial 5 year contract period is within the range of 650 000 GBP to 710 000 GBP, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.
The total estimated value of this contract is 710 000 GBP this value takes into account the estimated value of extending the service and maintenance contract up to an additional 5 years.
II.2.5) Award criteria
Quality criterion: Compliance with desirable requirements
/ Weighting: 10 %
Quality criterion: Service level support
/ Weighting: 15 %
Quality criterion: Evaluation by samples and demonstrations — hardware
/ Weighting: 45 %
Quality criterion: Evaluation by samples and demonstrations — software
/ Weighting: 10 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 096-231515
Section V: Award of contract
Lot No: 1
Contract No: 2019UoS-0121
Title: University of Southampton Invitation to Tender Stage for the Provision of a GCxGC and GC High-Resolution Mass Spectrometry Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/09/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Leco Instruments UK Ltd
03116801
Stockport
SK75ER
UK
NUTS: UKD35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 708 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
ETendering Portal: the University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of selection stage and/or invitation to tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on ‘Tenders’; locate the relevant project and click ‘View Details’. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking ‘Express Interest’.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1) Log in;
2) Click ‘Tenders’;
3) Locate the relevant project;
4) View details;
5) Click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’);
6) Click on the ‘Attach Documents’ button and upload your return;
7) Check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make 1 return;
8) Click the red ‘Submit Return’ button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of award details: in accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
UK
VI.5) Date of dispatch of this notice
28/11/2019