Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North East Lincolnshire Borough Council
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UK
Contact person: All communication through https://www.yortender.co.uk/
E-mail: procurement@nelincs.gov.uk
NUTS: UKE13
Internet address(es)
Main address: http://www.nelincs.gov.uk
Address of the buyer profile: https://www.nelincs.gov.uk/council-information-partnerships/contracts-and-tenders/pannel/
I.1) Name and addresses
North East Lincolnshire Borough Council
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UK
Contact person: All communication through https://www.yortender.co.uk/
E-mail: procurement@nelincs.gov.uk
NUTS: UKE13
Internet address(es)
Main address: http://www.nelincs.gov.uk
Address of the buyer profile: https://www.nelincs.gov.uk/council-information-partnerships/contracts-and-tenders/pannel/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR and Payroll System
Reference number: DN428341
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
North East Lincolnshire Council requires a provider to implement an HR and payroll system and provide ongoing licencing, hosting and support.
North East Lincolnshire Council is also undertaking the procurement on behalf of North Lincolnshire Council. Should a contract be awarded, then both the authority and North Lincolnshire Council will enter into separate contracts with the successful provider.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 200 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE13
Main site or place of performance:
North East Lincolnshire and North Lincolnshire.
II.2.4) Description of the procurement
North East Lincolnshire Council requires a provider to implement a HR and payroll system and provide ongoing licencing, hosting and support.
North East Lincolnshire Council is also undertaking the procurement on behalf of North Lincolnshire Council. Should a contract be awarded, then both the authority and North Lincolnshire Council will enter into separate contracts with the same successful provider.
Please visit https://yortender.co.uk for further information and to ask clarification questions.
II.2.5) Award criteria
Quality criterion: Essential requirements
/ Weighting: Pass/Fail
Quality criterion: Desirable requirements
/ Weighting: 8.3 %
Quality criterion: Demonstration
/ Weighting: 25.7 %
Quality criterion: Method statements
/ Weighting: 16.0 %
Cost criterion: Cost
/ Weighting: 50 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated values identified in II 1.5) and II 2.6) are the combined estimated budget for both North East Lincolnshire Council and North Lincolnshire Council.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 158-390823
Section V: Award of contract
Title: HR and Payroll System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/11/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR International UK Ltd
Peterbridge House, The Lakes
Northampton
NN4 7HB
UK
NUTS: UKF2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 415 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lotting was considered, but as both councils share HR services, the requirement is for a sole provider to ensure consistency of practice.
VI.4) Procedures for review
VI.4.1) Review body
North East Lincolnshire Council — Legal Services
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UK
Internet address(es)
URL: http://www.nelincs.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
North East Lincolnshire Council — Legal Services
Municipal Offices Town Hall Square
GRIMSBY
DN31 1HU
UK
Internet address(es)
URL: http://www.nelincs.gov.uk
VI.5) Date of dispatch of this notice
04/12/2019