Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LGSS Procurement on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
UK
Contact person: LGSS Procurement
Telephone: +44 1223715354
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.lgss.co.uk/about/
Address of the buyer profile: https://www.lgss.co.uk/services/procurement/lgss-procurement-portal/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=7792a729-4eeb-e911-80fa-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Register
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cambridgeshire CC Cash Collection Services Framework Agreement
Reference number: DN434545
II.1.2) Main CPV code
38730000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement process is to identify and appoint sole provider framework agreement to provide the services of a secure cash in transit service provider to ensure safe delivery of monies between the various parking and office collection points and other types of collections as defined in the tender documentation to the relevant bank’s nominated processing centre or nominated location.
Cambridgeshire County Council anticipates awarding the framework agreement to one service provider to start on 1.4.2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79710000
79940000
66112000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
II.2.4) Description of the procurement
The authority currently utilises the services of a secure cash in transit service provider to ensure safe delivery of monies between their various parking, libraries, office collection and other ad-hoc collection points (as defined in the tender documentation) and their bank’s nominated processing centre. The authorities are looking to continue with these arrangements under this framework arrangement.
The solution will provide a flexible and secure service, focusing on cost reduction, secure and professional service and delivery, accuracy, fully auditable and sustainable service delivery.
It is difficult to predict the exact value of this contract, as the authority’s schedules are likely to vary over the contract term, but it is estimated that the total value is not expected to be less than 150 000 GBP or greater than 1 800 000 GBP; however, these figures are given as a guide only and not guaranteed.
The above figures are calculated by allocating the estimated (but not guaranteed) spends of Cambridgeshire County Council equating to approximately 50 000 GBP p.a. each, with an allowance of an additional 400 000 GBP p.a. (also not guaranteed) from other bodies accessing this framework. Access to this framework by such bodies shall solely be controlled and managed by LGSS Procurement or Cambridgeshire County Council and the successful providers shall not accept any instructions under this framework other than from LGSS Procurement or Cambridgeshire County Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The authority is not splitting this contract into lots as they wish to maintain having a single provider for of the purposes of contract management and process efficiencies. In addition the value of the framework agreement is expected to be uneconomical to both parties if further reductions in collections are undertaken during the life of the agreement.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/01/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/01/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Thisframework is open initially for use by Cambridgeshire County Council and Peterborough City Council only.
By way of access agreement this framework is also open to LGSS partners and other bodies including:
Partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich —City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture;
New LGSS customers seeking to utilise LGSS frameworks on an independent third party basis including:
Any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes;
Any companies or organisations set up by participants in LGSS including Stand Out Northamptonshire;
Any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes); and
Any Public Body outlined in either Part I or Part II of the Local Authorities (Goods and Services) (Public Bodies) Order 1972. Details of these can be found at http://www.legislation.gov.uk/uksi/1972/853/made.
Those who wish to contract under this framework must first sign an Access agreement (provided by either Cambridgeshire County Council or LGSS Procurement team)
VI.4) Procedures for review
VI.4.1) Review body
Gus De Silva
LGSS Procurement, Octagon RES1006 Shire Hall, Castle Street
Cambridge
CB3 0AP
UK
E-mail: GdeSilva@northamptonshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
LGSS Procurement will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from (refer to address in Part I.1)). If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
VI.5) Date of dispatch of this notice
05/12/2019