Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
UK
Contact person: Adrian Williamson
Telephone: +44 3000203000
E-mail: procurementreturns@copfs.gov.uk
Fax: +44 8445614069
NUTS: UKM75
Internet address(es)
Main address: http://www.copfs.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Micro Focus COBOL Software Support
Reference number: COPFS-2019-063
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a voluntary ex ante transparency (VEAT) notice. Crown Office and Procurator Fiscal Service (COPFS) has awarded a contract to Micro Focus International plc to supply COBAL Server software support.
This is to ensure continuous operation of the COPFS case management systems. Micro Focus COBOL is used to run and compile the PROMIS application that enables COPFS to manage and progress cases through the judicial system. It is a business critical software component available only from the stated supplier.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
148 890.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72261000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Competition is absent as this software can only be procured from Micro Focus.
As part of our digital transformation strategy, COPFS is considering plans to strategically move to other solutions, however, this involves significant work and requires alignment with longer-term case management development planning and funding.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for 1 year with the option to extend annually for a further 2 years. The requirement will be reviewed each year to ensure this is still the most appropriate route to market and in line with strategic digital plans.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Micro Focus own the IPR and licensing rights in the software. The required licenses and support to run the software package can only be provided by Micro Focus for technical reasons. COPFS will during the term of the contract investigate alternative solutions to support the PROMIS case management application.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 218-536141
Section V: Award of contract
Contract No: COPFS-2019-063
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/10/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Micro Focus
Erskine Ferry Road, Erskine
Glasgow
PA7 5PP
UK
Telephone: +44 7808251681
NUTS: UK
Internet address(es)
URL: https://www.microfocus.com/en-us/home
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 148 890.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:606916)
VI.4) Procedures for review
VI.4.1) Review body
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
UK
Telephone: +44 3000203000
Fax: +44 8445614069
Internet address(es)
URL: http://www.copfs.gov.uk/
VI.5) Date of dispatch of this notice
05/12/2019