Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sovereign Housing Association Ltd
Woodlands, 90 Bartholomew Street
Newbury
RG14 5EE
UK
Contact person: Our Consultant for this project (jeremy.flint@gibbslaidler.co.uk)
Telephone: +44 7841632923
E-mail: jeremy.flint@gibbslaidler.co.uk
NUTS: UK
Internet address(es)
Main address: www.delta-esourcing.com
Address of the buyer profile: www.sovereign.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
General (Non-Life) Insurance and related Services to Sovereign Housing Association Ltd and Subsidiary Organisations
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance and related services for property, legal liability and other general (non-life) insurable risks, as required by Sovereign Housing Association Ltd and subsidiary organisations.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
15 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
A Programme of General Insurance and related Services to Sovereign Housing Association Ltd and Subsidiary Organisations
II.2.2) Additional CPV code(s)
66510000
66513100
66513200
66515000
66515100
66515200
66515410
66515411
66516000
66516400
66516500
66517300
66518000
66519500
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
A programme of general insurance and related services for Sovereign Housing Association Ltd and subsidiary organisations, excluding motor fleet risks (see Lot 2) and Engineering insurance/inspection (see Lot 3).
II.2.5) Award criteria
Quality criterion: Quality score
/ Weighting: 60
Cost criterion: Commercial costs
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
Sovereign Housing Association Ltd and subsidiary organisations will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or periods of insurance), with an option to extend the Award period by up to 2 years (or periods of insurance) subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the tender documentation.
Lot No: 2
II.2.1) Title
Insurance and related Services for Motor Fleet Risks (including Motor Legal Expenses)
II.2.2) Additional CPV code(s)
66510000
66514110
66516100
66517300
66518000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Insurance and related services for motor fleet risks (including Motor legal expenses).
II.2.5) Award criteria
Quality criterion: Quality score
/ Weighting: 60
Cost criterion: Commercail score
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
Sovereign Housing Association Ltd and subsidiary organisations will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or periods of insurance), with an option to extend the Award period by up to 2 years (or periods of insurance) subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the tender documentation.
Lot No: 3
II.2.1) Title
Insurance and related Services Associated with Items of Engineering Plant and a Programme of Engineering Inspections
II.2.2) Additional CPV code(s)
66518000
66519200
71631000
71631100
71632200
66510000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Engineering Insurance and an associated programme of inspections for statutory and other items of engineering plant and equipment including Lifts. The contracting authority may require that (Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) Certification is planned 5 monthly, which will allow the association 1 month to rebook appointments where access has not been gained. In addition, the contracting authority requires that the delivery of LOLER visits is done in line with its 'No access process', this includes evidenced appointments and records of any appointment failures.
II.2.5) Award criteria
Quality criterion: Quality score
/ Weighting: 60
Cost criterion: Commercial costs
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
Sovereign Housing Association Ltd and subsidiary organisations will consider entering into long term agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or periods of insurance), with an option to extend the Award period by up to 2 years (or periods of insurance) subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the tender documentation.
Lot No: 4
II.2.1) Title
An Optional Lot enabling Sovereign Housing Association Ltd to Consider a Combined Award of all Insurance and related Services Required under Lots 1-3
II.2.2) Additional CPV code(s)
66510000
66513100
66513200
66514110
66515000
66515100
66515200
66515410
66516100
66516400
66516500
66517300
66518000
66519200
71631000
71631100
71632200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
An optional Lot enabling Sovereign Housing Association Ltd and subsidiary organisations to consider a combined Award of all insurance and related services required under Lots 1-3. Sovereign reserves its right to award Lot 1, Lot 4, or Lot 5 at its sole discretion. Each Lot will be fairly and individually evaluated.
II.2.5) Award criteria
Quality criterion: Quality score
/ Weighting: 60
Cost criterion: Commercail costs
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
Sovereign Housing Association Ltd and subsidiary organisations will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or periods of insurance), with an option to extend the Award period by up to 2 years (or periods of insurance) subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the tender documentation.
Lot No: 5
II.2.1) Title
Optional Lot for Insurance and/or Alternative Risk Financing Associated with the Insurable Risks of Sovereign Housing Association Ltd and Subsidiary Organisations, excluding Motor Fleet and Engineering
II.2.2) Additional CPV code(s)
66510000
66513100
66513200
66515000
66515200
66515410
66516000
66516400
66516500
66517300
66518000
66519500
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
An optional lot to enable Sovereign to consider its options for alternative risk financing including a captive or protected cell company for its core insurable risks including property and third party liability risks. We anticipate this lot will require a mixture of traditional and ARF. Sovereign therefore reserves its right to award Lot 1, Lot 4, or Lot 5 at its sole discretion. Each Lot will be fairly and individually evaluated.
II.2.5) Award criteria
Quality criterion: Quailty score
/ Weighting: 60
Cost criterion: Commercial costs
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
Sovereign Housing Association Ltd and subsidiary organisations will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or periods of insurance), with an option to extend the award period by up to 2 years (or periods of insurance) subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 088-211393
Section V: Award of contract
Lot No: 4
Title: Optional Lot Allowing the Combined award of all Insurance related Services Required under Lots 1 -3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/11/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal plc
The Zurich Centre, 3000 Parkway, Fareham
Whiteley
PO15 7JZ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders must note that for confidentiality, tender information will be made available only to bidders that are selected to proceed to ITT. Detail is provided within this Notice, SQ & the authority's e- portal to enable bidders to decide whether to participate in this process. At ITT bidders will be required to detail proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.
In accordance with Regulation 86(6)(b) (which allows a contracting authority to withhold any information which would prejudice the legitimate commercial interests of a particular economic operator) we have not disclosed the exact contract value
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=453630592
Go reference: GO-2019126-PRO-15655437
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
06/12/2019