Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Airports Ltd
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Telephone: +44 1667462445
E-mail: info@hal.co.uk
Fax: +44 1667464300
NUTS: UKM6
Internet address(es)
Main address: http://www.hial.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Financial Management System and Associated Services
Reference number: HIA-01130
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a financial management system including functionality covering purchasing, sales, staff expenses, fixed assets, cash and bank, general ledger, budgeting and forecasting and flexible management reporting. The supplier will also provide ongoing system support services.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48440000
48441000
48442000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Inverness.
II.2.4) Description of the procurement
HIAL wish to appoint a sole supplier for the provision of a financial management system including functionality covering purchasing, sales, staff expenses, fixed assets, cash and bank, general ledger, budgeting and forecasting and flexible management reporting. The supplier will also provide ongoing system support services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Business requirements
/ Weighting: 50
Quality criterion: Implementation and exit plans
/ Weighting: 22
Quality criterion: System deployment and delivery
/ Weighting: 22
Quality criterion: Key personnel
/ Weighting: 3
Quality criterion: Performance management
/ Weighting: 3
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Provision to extend annually by a further 2 years if mutually agreed and depending on performance.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
A separate procurement exercise is being undertaken to procure an Airport Operations DataBase (AODB) system capable of capturing air traffic data used for operational management and billing aviation customers. The AODB system may process this data to generate a customer invoice or pass this data to the financial management system to allow it to generate the customer invoice. Suppliers are therefore invited to submit a variant bid to include this additional functionality. Instructions on how such bids are to be submitted are included in section 6.2 of the tender document.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender document.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
See tender document.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim payments on completion of milestones as per tenderer's implementation plan.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/01/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2025
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=607178
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:607178)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=607178
VI.4) Procedures for review
VI.4.1) Review body
Highlands and Islands Airports Ltd
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Telephone: +44 1667462445
Fax: +44 1667464300
Internet address(es)
URL: http://www.hial.co.uk
VI.5) Date of dispatch of this notice
06/12/2019