Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
UK
Contact person: Food, Communities and Technology Team
Telephone: +44 1162944163
E-mail: tendersd@espo.org
NUTS: UKF21
Internet address(es)
Main address: http://www.espo.org/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Local Authority Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
350_19 Library Solutions and Systems (September 2019)
Reference number: 350_19
II.1.2) Main CPV code
48160000
II.1.3) Type of contract
Supplies
II.1.4) Short description
ESPO wish to establish a framework agreement with multiple suppliers for library RFID equipment, self-service technology (including installation, support and maintenance and associated services) and library management systems and associated support services. A PIN 2019/s 115-281582 was published on 18.6.2019. Tenders were invited for 350_19 library solutions and systems on the eastmidstenders.org eProcurement portal referenceDN415386 (sub by 20.9.2019). Due to technical issues, a contract notice was not placed. To ensure compliance with PCR 2015 27 (4), the invitation to tender is being re-issued and the clarification log created re-opened. Tenderers that submitted bids on 20.9.2019 may resubmit their bids, re-dated with any updates they wish, taking account of all clarifications published. New tenderers welcome.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
20 000 000.00
GBP
II.2) Description
Lot No: 1A
II.2.1) Title
Library RFID’s
II.2.2) Additional CPV code(s)
30238000
48160000
48161000
79995000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot requires suppliers to provide library RFID equipment, software, installation, support and maintenance and training. Including any additional services to help deliver an efficient library solution.
Applicable to all lots:
ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7) includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1B
II.2.1) Title
Self Service Technology
II.2.2) Additional CPV code(s)
30238000
48160000
48161000
79995000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot requires suppliers to provide self-service technology and hardware to enable the general public to access libraries during non-core hours. Including any additional services to help deliver an efficient library solution.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7) includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Library Management Systems and Associated Support Services
II.2.2) Additional CPV code(s)
30238000
48160000
48161000
79995000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot requires suppliers to provide both a cloud hosted library management system that will enable that will keep a record of all activity and transactions which occur within the library. Suppliers should also be able to provide any associated hardware, installation, support and maintenance and training. Including any associated services to help deliver an efficient library solution.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7) includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 189-459075
Section V: Award of contract
Lot No: 1B
Title: Self Service Technology
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/11/2019
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bibliotheca
Landmark House, Station Road
Stockport
SK8 7BS
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Library RFID’s
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/11/2019
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bibliotheca
Landmark House, Station Road
Stockport
SK8 7BS
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
D-Tech International Ltd
Building 136 Bentwaters Parks, Rendlesham
Woodbridge
IP12 2TW
UK
NUTS: UKH14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Good With Devices Ltd
Albert House, 2 Bells Square
Sheffield
S1 2FY
UK
NUTS: UKE32
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SB Electronic Systems Ltd
Arden House, 7 Arden Grove
Harpenden
AL5 4SL
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
P V Supa Oy
Huhtimondie 6A
Kerava
04200
FI
NUTS: FI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Library Management Systems and Associated Support Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/11/2019
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Applied Network Solutions Ltd
25 Meadow Way, Theale
Reading
RG7 4AU
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Civica UK Ltd
Southbank Central, 30 Stamford Street
London
SE1 9QL
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sirsi Ltd t/a SirsiDynix
First Floor, Axis 6, Rhodes Way
Watford
WD24 4YW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PTFS Europe Ltd
Sundial House, High Street
Woking
GU21 4SU
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As a central purchasing body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK:
— local authorities,
— educational establishments (including academies),
— Central Government Departments and agencies,
— police, fire and rescue and coastguard emergency services,
— NHS and HSC Bodies, including ambulance services,
— registered charities,
— Registered social landlords,
— the corporate office of the House of Lords, the corporate officer of the House of Commons, or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
10/12/2019