Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Airports Ltd
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Telephone: +44 1667462445
E-mail: info@hial.co.uk
Fax: +44 1667464300
NUTS: UKM6
Internet address(es)
Main address: http://www.hial.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Airport Operational Management System
Reference number: HIA-01129
II.1.2) Main CPV code
63731000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of an airport operational management system including functionality covering an airport operational database to manage all aircraft movements, aviation billing and flexible management reporting. The supplier will also provide ongoing system support services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63731000
48612000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Inverness.
II.2.4) Description of the procurement
HIAL is looking to implement a modern airport operational management system capable of meeting its core business requirements which include:
— aircraft movement and service management — efficiently and, where possible, automatically capture all relevant data relating to scheduled and unscheduled operational movements across all of the airports and provide functionality by which air traffic controllers or other authorised airport staff can readily update the above data with minimal effort,
— flight information displays (FIDS) — allow for the reporting and display of operational data for the benefit of operational management, other airport staff and passengers,
— management reporting — analyse and report the operational information in an efficient and effective manner to meet business and management needs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Business requirements
/ Weighting: 50
Quality criterion: Implementation and exit plan
/ Weighting: 22
Quality criterion: System deployment and delivery
/ Weighting: 22
Quality criterion: Key personnel
/ Weighting: 3
Quality criterion: Performance management
/ Weighting: 3
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is anticipated to run for an initial period of 3 years, with provision to extend annually by a further 2 years if mutually agreed and depending on performance.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
HIAL may wish to consider related services which are in addition to those specified and which HIAL may or may not choose to purchase during the duration of the contract. These additional options will not be evaluated.
Of particular interest is the ability of systems to support areas such as:
— staff management and rostering,
— equipment and resource management,
— property and lease management.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not used.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
See tender document
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim payments — on completion of project milestones during system implementation.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/01/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2023-2025
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=607284
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:607284)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=607284
VI.4) Procedures for review
VI.4.1) Review body
Highlands and Islands Airports Ltd
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Telephone: +44 1667462445
Fax: +44 1667464300
Internet address(es)
URL: http://www.hial.co.uk
VI.5) Date of dispatch of this notice
09/12/2019