Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Almond Housing Association
44 Etive Walk
Livingston
EH54 5AB
UK
Telephone: +44 1506439291
E-mail: Joanna.Voisey@ALMONDHA.ORG.UK
NUTS: UKM78
Internet address(es)
Main address: http://www.almondha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
Contact person: Geraldine McCann
E-mail: info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: www.ewing-somerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Maintenance and Void Property Works
Reference number: ESP 4304
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
The scope of the works under this contract comprises the following workstreams:
— responsive maintenance (including emergency works ordered during normal working hours),
— out of hours emergency works,
— major works,
— void property works.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Howden
II.2.2) Additional CPV code(s)
50000000
50800000
50711000
45261900
45431200
45410000
45442100
45421000
71550000
45330000
45260000
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Livingston
II.2.4) Description of the procurement
Responsive maintenance, void property works and major works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
380 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extensions up to a maximum of 2 (two) years by one or more extensions of whatever period(s) the client specifies.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contracts.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Craigshill
II.2.2) Additional CPV code(s)
50000000
50800000
50711000
45261900
45431200
45410000
45442100
45421000
45262500
71550000
45260000
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Livingston
II.2.4) Description of the procurement
Responsive maintenance, void property works and major works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
740 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extensions up to a maximum of 2 (two) years by one or more extensions of whatever period(s) the client specifies.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant requirement is set out in the ESPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The relevant trade register in the UK is the Companies House Register -://www.gov.uk/government/organisations/companies-house or equivalent in other countries.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the online ESPD.
Minimum level(s) of standards required:
As stated in the online ESPD.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the online ESPD.
Minimum level(s) of standards required:
As stated in the online ESPD.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/01/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/01/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A European Single Procurement Document has been provided for completion with the Invitation to Tender documents. The ESDP will be scored on a Pass/Fail basis. Bidders who fail the ESPD will not be considered for award of any tenders.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=606704.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The community benefit requirement is published within the tender documents: volume 1(A) Appendix 8
(SC Ref:606704)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=606704
VI.4) Procedures for review
VI.4.1) Review body
Almond Housing Association
44 Etive Walk
Livingston
EH54 5AB
UK
Internet address(es)
URL: http://www.almondha.org.uk
VI.5) Date of dispatch of this notice
10/12/2019