Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Windsor Academy Trust
Windsor Business Centre, Trinity House, High Street
Halesowen
B63 3HY
UK
Contact person: Natalie Bryan
Telephone: +44 1216027594
E-mail: procurement@windsoracademytrust.og.uk
NUTS: UKG3
Internet address(es)
Main address: www.windsoracademytrust.org.uk
Address of the buyer profile: https://tender.wat.org.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://tender.wat.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://tender.wat.org.uk/home/file-upload/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Windsor Academy Trust Integrated HR and Payroll Tender
Reference number: WAT/PROCURE/HR/041219
II.1.2) Main CPV code
79631000
II.1.3) Type of contract
Services
II.1.4) Short description
To appoint a reputable and professional integrated HR and payroll bureau that can operate all aspects of HR and the payroll and pension administration for all the Trust schools, Trust central team and any schools that may join the Trust in the future.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79631000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Windsor Academy Trust and associated Academies.
II.2.4) Description of the procurement
Windsor Academy Trust is looking to procure a suitable and qualified partner to supply Trust wide integrated HR and payroll services.
As part of this tender process Windsor Academy Trust is committed to achieving best value, we look to identify new initiatives and methods that will bring benefits to the Trust, whether these be financial or otherwise.
The successful organisation will need to have a proven track record in supporting educational establishments with both HR and Payroll functions and be able to demonstrate their ability to support a Trust of our size, that is used to working at a fast pace.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract is for 36 months with the option of 2 x 12 month extensions.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Use of selection questionnaire prior to inviting selected number of bidders to tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The procurement document will provide instructions on the selection questions you need to respond to and how to submit those responses. If you are bidding on behalf of a group (consortium) or you intend to use sub-contractors, you should complete all of the selection questions on behalf of the consortium and/or any sub-contractors.
If the relevant documentary evidence referred to in the selection questionnaire is not provided upon request and without delay, we reserve the right to amend the selection award decision and award to the next compliant bidder.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/01/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(MT Ref:218266)
VI.4) Procedures for review
VI.4.1) Review body
Windsor Academy Trust
Windsor Business Centre, Trinity House, High Street
Halesowen
B63 3HY
UK
Telephone: +44 1216027594
E-mail: procurement@windsoracademytrust.org.uk
Internet address(es)
URL: www.windsoracademytrust.org.uk
VI.5) Date of dispatch of this notice
10/12/2019