Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
UK
Contact person: Procurement Department
Telephone: +44 8454566000
E-mail: grampian.procurement@nhs.net
NUTS: UKM50
Internet address(es)
Main address: http://www.nhsgrampian.org
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Managed Diagnostic and Laboratory Service
Reference number: OC009-16
II.1.2) Main CPV code
71900000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Grampian (NHSG) seeks laboratory solutions delivered on a managed services basis for its diagnostic and laboratory services.
NHSG's requirements are divided into 3 lots, as follows:
Lot 1: Biochemistry and Pathology (Histopathology and Cytopathology);
Lot 2: Haematology and Immunology;
Lot 3: Bacteriology and Virology.
The successful bidder in each lot will be responsible for the provision, implementation, calibration, commissioning and maintenance of all equipment necessary to deliver the managed services and for provision of all consumables used in connection therewith. It is intended an award will be made to one successful Bidder in each lot who will be a prime contractor assuming full responsibility for provision of all the managed services to NHSG in that lot. The successful Bidder shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful bidder to meet this commitment.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
51 403 206.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Biochemistry and Pathology (Histopathology and Cytopathology)
II.2.2) Additional CPV code(s)
71900000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
North East Scotland.
II.2.4) Description of the procurement
NHS Grampian (NHSG) Biochemistry and Pathology (Histopathology and Cytopathology) laboratories seek the provision of the majority of analyses performed within NHSG Clinical Biochemistry and Pathology Departments within the Directorate of Laboratory Medicine on a managed services basis. NHSG is looking to benefit from the experience of commercial companies in innovative service delivery for their laboratories at Aberdeen Royal Infirmary (ARI) and Dr Gray's Hospital.
Clinical biochemistry
At the ARI site replace the existing analysers and automation and introduce a new system and new equipment that will minimise manual intervention in specimen processing through the use of run-through labelling, fully automated pre-analytical, analytical and post-analytical systems, connected to a single track with on-line centrifugation. At Dr Gray's, provide off-line sample storage and archive solution, via the middleware, with full visibility of location of specimens forwarded to ARI for further analysis. At both sites —
deliver process improvements and operational efficiencies that in turn facilitate more efficient workforce planning and 24/7 working
Provide common instrumentation and middleware to facilitate contingency planning and cross site transfer of work.
Provide a resource to develop business generation and innovation opportunities.
Reduce the administrative burden required to meet UKAS accreditation.
Incorporate existing LC MS/MS, Capillary GC and HPLC equipment into the new service provision allowing for replacement over the 10 year term.
It is expected that bidders will be able to demonstrate the solutions offered in situations similar to those proposed for NHSG.
Pathology (Histopathology and Cytopathology)
The department requires changes to the layout of the department which enable the implementation of a lean workflow from sample receipt to archive.
An automated solution is required where possible at each stage of the process.
It is expected that the equipment offered will enhance the specimen pathway process e.g. through a tracking system, as well as pre and post-analytical processes and be compatible with current/future LIMS systems.
It is expected that the solutions should minimise/eliminate exposure to hazardous reagents.
II.2.5) Award criteria
Quality criterion: Information Technology
/ Weighting: 5
Quality criterion: Technical Quality
/ Weighting: 55
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The contract documents details the options which NHS Grampian wishes tendered and which NHS Grampian may wish to purchase and details the basis upon which these may be purchased.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Haematology and Immunology
II.2.2) Additional CPV code(s)
71900000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
North East Scotland.
II.2.4) Description of the procurement
NHS Grampian (NHSG) Haematology and Immunology Laboratory services seek managed services to provide the majority of analyses performed within NHSG’s Haematology and Immunology Departments within the Directorate of Laboratory Medicine. NHSG is looking to benefit from the experience of commercial companies in innovative service delivery for their laboratories at Aberdeen Royal Infirmary (ARI) and Dr Gray’s Hospital. At the ARI site, the Haematology solution will replace existing analysers and automation and deliver a new system that will minimise manual intervention in specimen processing through the use of run-through labelling, fully automated pre-analytical, analytical and post-analytical systems, connected to a single track with on-line centrifugation. It will facilitate 24/7 working and allow for minimal intervention in both the archiving and retrieving from refrigerated storage. At Dr Gray’s, replace the existing FBC and coagulation analysers with identical instrumentation and middleware to that at ARI. At both sites –
Deliver process improvements and operational efficiencies that in turn facilitate more efficient workforce planning and 24/7 working.
Provide common instrumentation, and middleware to facilitate contingency planning and cross site transfer of work.
Provide a resource to develop business generation and innovation opportunities.
Reduce the administrative burden required to meet UKAS accreditation.
The immunology solution will Improve the workflow within the laboratory, improve laboratory testing through new technologies and reduce the administrative burden required to meet UKAS accreditation.
II.2.5) Award criteria
Quality criterion: Information technology
/ Weighting: 5
Quality criterion: Technical quality
/ Weighting: 55
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The contract shalls detail the options which NHS Grampian wishes tendered and which NHS Grampian may wish to purchase and details the basis upon which these may be purchased.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Bacteriology and Virology
II.2.2) Additional CPV code(s)
71900000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
North East Scotland.
II.2.4) Description of the procurement
NHS Grampian Bacteriology and Virology laboratory services is seeking a contractor to supply equipment and reagents including culture media, to provide an appropriate managed microbiology diagnostic service, including bacteriology, serological and molecular diagnostic service. The contract will be based on current provision but with awareness of likely annual workload changes (both increases and decreases are possible). Automated equipment is required to update current methods and improve the efficiency of the service provided.
II.2.5) Award criteria
Quality criterion: Information technology
/ Weighting: 5
Quality criterion: Technical quality
/ Weighting: 55
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The contract documents details the options which NHS Grampian wishes tendered and which NHS Grampian may wish to purchase and details the basis upon which these may be purchased.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 125-254482
Section V: Award of contract
Lot No: 1
Title: Biochemistry and Pathology (Histopathology and Cytopathology)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Abbott Laboratories Ltd
Abbott House, Vanwall Business Park, Vanwall Road, Maidenhead, Berkshire
Maidenhead
SL6 4XE
UK
Telephone: +44 1628644195
Fax: +44 1628644510
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 921 293.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Haematology and Immunology
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Abbott Laboratories Ltd
Abbott House, Vanwall Business Park, Vanwall Road, Maidenhead, Berkshire
Maidenhead
SL6 4XE
UK
Telephone: +44 1628644195
Fax: +44 1628644510
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 336 969.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Bacteriology and Virology
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Abbott Laboratories Ltd
Abbott House, Vanwall Business Park, Vanwall Road, Maidenhead, Berkshire
Maidenhead
SL6 4XE
UK
Telephone: +44 1628644195
Fax: +44 1628644510
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 697 125.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Bidders must provide responses to the ESPD to the extent required of the Bidder in this contract notice in respect of its subcontractors on whose capability and capacity bidders shall rely in order to meet the selection criteria detailed herein and to perform the managed services in each lot.
Bidders must pass the minimum standards sections of the ESPD (Scotland). Quality assurance schemes and environmental management standards.
This section refers to Section D of Part IV of the ESPD (Scotland) and covers questions 4D.1-4D.2.2 of the ESPD (Scotland)
Question 4D.1(1) Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 — Quality management systems (or equivalent) or 4D.1(2a-g) the policies, processes and arrangements detailed in this section of the ESPD.
Question 4D.1(3) Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 — occupational health and safety management systems (or equivalent) or 4D.1(4a-m) the policies, processes and arrangements detailed in this section of the ESPD.
Question 4D.1.1 If the policies, processes and arrangements detailed in 4D.1 are not held, bidder must explain why and specify which other means of proof concerning the quality assurance scheme can be provided.
(SC Ref:606540)
VI.4) Procedures for review
VI.4.1) Review body
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
UK
Telephone: +44 8454566000
Internet address(es)
URL: http://www.nhsgrampian.org
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHSG will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which NHSG despatches the notice(s) and the date on which NHSG proposes to conclude the relevant contract. The bringing of court proceedings against NHSG during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer(s). The bringing of court proceedings against NHSG after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to NHSG after receipt of the notification should they require further clarification. NHSG will respond within 15 days of such a written request, but it should be noted that receipt by the NHSG of such request during the standstill period may not prevent NHSG from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with NHSG’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015 such economic operator is advised to promptly seek independent legal advice.
VI.5) Date of dispatch of this notice
11/12/2019