Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leicester City Council
Bosworth House, 9-15 Princess Road West
Leicester
LE1 6TH
UK
Contact person: Mrs Lorraine Dixon
Telephone: +44 1164541219
E-mail: Lorraine.Dixon@leicester.gov.uk
NUTS: UKF21
Internet address(es)
Main address: http://www.leicester.gov.uk
Address of the buyer profile: http://www.leicester.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bulk and Ad-hoc Hybrid Mail Services — Printing, Enclosing and Mailing Solution
Reference number: DN426462
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Leicester City Council currently is in contract with a service provider for the bulk document mailing services (printing, enclosing and mailing) generated by the revenues and customer support service, housing and business services centre only, that expires in July 2020.
Leicester City Council does not any have provision for ad-hoc and non-bulk letters for all services to use a hybrid mail solution and these still follow the old traditional manual methods that denotes significant staff resource.
In advance of the current contract ending in 2020, a new contract is sought by the Council for all bulk hybrid mail requirements and a new contract is sought for ad-hoc hybrid mail.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
3 714 061.00
GBP/ Highest offer:
5 464 061.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Bulk Hybrid Mail
II.2.2) Additional CPV code(s)
75112000
79571000
II.2.3) Place of performance
NUTS code:
UKF21
Main site or place of performance:
Leicester.
II.2.4) Description of the procurement
Leicester City Council currently is in contract with a service provider for the bulk document mailing services (printing, enclosing and mailing) generated by the revenues and customer support service, housing and business services centre only, that expires in July 2020.
In advance of the current contract ending in 2020, a new contract is sought by the Council for all bulk hybrid mail requirements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Ad-hoc Hybrid Mail
II.2.2) Additional CPV code(s)
75112000
79570000
II.2.3) Place of performance
NUTS code:
UKF21
Main site or place of performance:
Leicester.
II.2.4) Description of the procurement
The Council does not currently have any provision for ad-hoc and non-bulk letters for all services to use a hybrid mail solution and these still follow the old traditional manual methods that denotes significant staff resource. A contract is sought by the Council for all ad-hoc hybrid mail requirements for a provider(s) who can fully meet the operational requirements for ad-hoc documents. Any provider(s) will be expected to provide a service for all generated documentation, as per the defined Lot 2, that is created by Leicester City Council to bring efficiencies not only of practice, process and security but also to provide best value for the organisation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 149-367301
Section V: Award of contract
Lot No: 1
Contract No: 0531LDICT
Title: Bulk Hybrid Mail Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/12/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Critiqom Ltd
Warrington
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 463 061.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 0531LDICT
Title: Ad-hoc Hybrid Mail
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/12/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CFH Docmail Ltd
Radstock
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1 250 000.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Leicester City Council
Leicester
UK
VI.4.2) Body responsible for mediation procedures
Leicester City Council
Leicester
UK
VI.5) Date of dispatch of this notice
12/12/2019