Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Birmingham and Solihull Clinical Commissioning Group
Birmingham
UK
Contact person: Garry Mitchell
E-mail: commercial.procurementhub@nhs.net
NUTS: UKG
Internet address(es)
Main address: www.birminghamandsolihullccg.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/scwcsu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digitisation of Lloyd George medical records for GP Practices across NHS Birmingham and Solihull CCG
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records/A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised across the estate. These are EMIS, Vision and SystmOne (TPP).
NHS Birmingham and Solihull Clinical Commissioning Group is responsible for planning and commissioning health services for over 1 300 000 people living in Birmingham and Solihull. The population is split as follows Birmingham population is approx. 1 141 400 and Solihull’s population is approx. 213 933.
NHS Birmingham and Solihull Clinical Commissioning Group supports 217 GP sites made up of 169 main GP Practices and 49 branches dotted across the estate. Each GP Practice site sits within a federation with patient population varying from 2 000 to 70 000.
II.1.5) Estimated total value
Value excluding VAT:
4 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79996100
72512000
60000000
92512100
63121100
II.2.3) Place of performance
NUTS code:
UKG
UKG31
UKG32
Main site or place of performance:
West Midlands, Birmingham, Solihull.
II.2.4) Description of the procurement
Paper records are over 70 years old in a state of deterioration therefore becoming illegible coupled with the fact the information they hold is vital and paramount for safe medical practice. The security and accuracy of these records is vital and needs to be preserved.
Birmingham has one the youngest populations in the England, a more ethnically diverse background and higher than average level of deprivation compared to the rest of England. In comparison, Solihull is a broadly affluent borough in both the regional and national context, characterised by above-average levels of income and home ownership. Solihull is in the midst of dynamic and rapid socio-demographic change. The Black and Asian Minority Ethnic population has more than doubled since the 2001 Census and now represents nearly 11 % of the total population. On this basis the borough is less diverse than England as a whole and significantly less so than neighbouring Birmingham. In contrast to Birmingham’s young population, Solihull has an ageing population, between 1996 and 2016 the population aged 65 and over increased by 40 %.
NHS Birmingham and Solihull Clinical Commissioning Group will take a phased approach to the project. Phase 1 will be a small cohort of practices who have been identified, patient population for will be between 50 000-80 000. The practices identified are all based in Birmingham and Solihull estate and utilise the 3 foundation clinical systems: EMIS, Vision and Systm1 (TPP).
The intention with the phased approach is to mitigate any potential issues that may arise and to identify any improvements that could benefit the process. If successful in phase 1 – phase 2 will continue with the digitisation of Lloyd George medical records in the Birmingham and Solihull estate but at an expedited rate.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/03/2020
End:
31/03/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records/A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised. These are EMIS, Vision and SystmOne TPP.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/01/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
NHS Birmingham and Solihull CCG
Birmingham
UK
Internet address(es)
URL: www.birminghamandsolihullccg.nhs.uk
VI.4.2) Body responsible for mediation procedures
NHS Birmingham and Solihull CCG
Birmingham
UK
Internet address(es)
URL: www.birminghamandsolihullccg.nhs.uk
VI.4.4) Service from which information about the review procedure may be obtained
NHS Birmingham and Solihull CCG
Birmingham
UK
Internet address(es)
URL: www.birminghamandsolihullccg.nhs.uk
VI.5) Date of dispatch of this notice
13/12/2019