Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lewes District Council
Southover House, Southover Road
Lewes
BN7 1AB
UK
Contact person: Emma Pell
E-mail: emmapell@effefftee.co.uk
NUTS: UKJ22
Internet address(es)
Main address: https://www.sesharedservices.org.uk/esourcing
I.1) Name and addresses
Eastbourne Homes Ltd
1 Grove Road
Eastbourne
BN21 4TW
UK
E-mail: rachel.ayres@eastbourne.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: https://www.sesharedservices.org.uk/esourcing
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.sesharedservices.org.uk/esourcing
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing, Maintenance, Repairs and Boiler Installs Contract
II.1.2) Main CPV code
42160000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is for gas servicing, maintenance and repair works to domestic and commercial properties including blocks and any associated repairs and boiler installs. It also includes for servicing, maintenance and repairs to oil, solid fuel, air-source and bio-mass appliances. LDC/EHL reserve the right to introduce servicing, maintenance and repairs works to solar thermal appliances and hydrogen powered appliances into the contract during its term, this could also include installation.
II.1.5) Estimated total value
Value excluding VAT:
9 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lewes District Council
II.2.2) Additional CPV code(s)
42160000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Approximately 2 900 properties.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in June 2020, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Lewes District Council/Eastbourne Homes Ltd, for an extension of an additional 5 years (on a 3 years + 2 years basis). A maximum of 10 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Eastbourne Homes Ltd
II.2.2) Additional CPV code(s)
42160000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Approximately 3 050 properties.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in June 2020, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Lewes District Council/Eastbourne Homes Ltd, for an extension of an additional 5 years (on a 3 years + 2 years basis). A maximum of 10 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Both Areas
II.2.2) Additional CPV code(s)
42160000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
Approximately 5 950 properties.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in June 2020, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Lewes District Council/Eastbourne Homes Ltd, for an extension of an additional 5 years (on a 3 years + 2 years basis). A maximum of 10 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/02/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
London
UK
VI.5) Date of dispatch of this notice
16/12/2019