Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Plashet School
Plashet Grove, East Ham
London
E6 1DG
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: http://plashetschoolnewham.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-School-catering-services./6G82AJ3FCX
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Plashet School — Catering Services Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Plashet School is a maintained girl’s secondary school in East Ham, London, within the Borough of Newham. The school operates on a split site, joined by a short footbridge over Plashet Grove. The North site kitchen caters for years 7 and 8, the South site for years 9 to 11.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 440 students (increasing to 1 500 by Sept 2021) on roll and 189 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The client will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
II.1.5) Estimated total value
Value excluding VAT:
1 425 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London.
II.2.4) Description of the procurement
The contract being tendered is for 3 years in duration from August 2020 to July 2023 with the option to extend for a further 2 years at the discretion of the client. This contract will operate as a guaranteed performance contract, with the successful supplier offering the client a guaranteed return/cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the client for the duration of this contract.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the school will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free school meals are to be charged on uptake with a margin attached and hospitality will be charged based on consumption and at net food cost.
Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence through their bid how they shall support and complement its values and support the principles of every child matters.
The client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed.
Please be advised that:
— this contract will be let on a 3 + 2 years basis,
— there are currently 11 staff employed to deliver the catering service,
— there are current catering staff in the LGPS,
— the catering service is currently contracted to Olive Dining,
— the client has a minimum requirement for a supplier’s employer’s liability/public liability and professional indemnity insurance of 5 000 000 GBP,
— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP,
— the client reserves the right not to award a contract as a result of the procurement process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2020
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/5G5CCZVXTF
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/03/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-School-catering-services./6G82AJ3FCX
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6G82AJ3FCX
Go reference: GO-20191217-PRO-15694666
VI.4) Procedures for review
VI.4.1) Review body
Plashet School
London
E6 1DG
UK
VI.5) Date of dispatch of this notice
17/12/2019