Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Minister for the Cabinet Office acting through Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
UK
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/ccs
Address of the buyer profile: https://www.crowncommercialservice.bravosolution.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Postal Goods, Services and Solutions
Reference number: RM6017
II.1.2) Main CPV code
64000000
Â
II.1.3) Type of contract
Services
II.1.4) Short description
Crown Commercial Service (CCS) as the authority has put in place a Pan Government Collaborative agreement for the provision of postal goods and services to be utilised by central government departments and all other UK public sector bodies, including local authorities, health, police, fire and rescue, education and devolved administrations. This commercial agreement will be the recommended vehicle for all postal goods and services required by UK public sector bodies, which include central government departments and their arm's length bodies and agencies, non-departmental public bodies, NHS bodies, local authorities, health, police, fire and rescue, education, charities and devolved administrations. CCS partnered with YPO and ESPO to put this agreement in place. The duration of the framework agreement is 4 years with the option to enable customers to let a call-off agreement that may extend beyond the life of the framework agreement.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 140 000 000.00Â
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Low to Medium Volume Franking Machines and Associated Consumables
II.2.2) Additional CPV code(s)
30131400
30144100
50000000
50324200
64100000
64110000
64112000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a single supplier lot. The supplier shall provide low to medium volume capacity franking machines (including weighing scales) capable of processing up to 200 items of mail per day. This lot also includes maintenance services, service wrap provisions and consumables pertaining to the operation of the equipment to ensure it is kept in good working order.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 0
Price
/ Weighting:Â
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
CCS conducted an eAuction for Lot 1 only. Only bids that fully met the requirement for quality and the technical specification were deemed admissible bids to participate in the eAuction.
Lot No: 2
II.2.1) Title
Franking Machines, Mailroom Equipment and Assoicated Consumables
II.2.2) Additional CPV code(s)
30123400
30124520
30130000
30131000
30131100
30131200
30131300
30131400
30131500
30131600
30131800
30132000
30132100
30132300
30133000
30133100
30144100
30197310
30216130
38520000
39150000
43411000
48100000
48311000
50000000
50324200
50421200
51611100
64100000
64110000
64112000
72212311
72512000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot that will provide a wide range of requirements for franking machines, mailroom equipment, furniture, accessories, consumables and software, supporting
Maintenance services and service wraps pertaining to the operation of the equipment and ensuring it is kept in good working order.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Collection and Delivery of Letters, Large Letters and Parcels
II.2.2) Additional CPV code(s)
60160000
60161000
64100000
64110000
64111000
64112000
64113000
64115000
64121100
64121200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is multi-supplier lot .The suppliers will provide a collection and delivery service for letters, large letters and parcels which are collected from buyer site(s) for onward delivery within the UK including England, Northern Ireland, Scotland and Wales.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Collection and Delivery of Letters, Large Letters and Parcels to International Destinations
II.2.2) Additional CPV code(s)
60160000
60161000
60411000
60421000
64100000
64110000
64111000
64112000
64113000
64121100
64121200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot. The supplier shall provide a collection and delivery service for letters, large letters and parcels which are collected from buyer site(s) for onward delivery to international destinations.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Audits, Efficiency Reviews and Niche Consultancy
II.2.2) Additional CPV code(s)
64110000
72220000
72221000
72228000
72316000
79212000
79212200
79311000
79410000
79418000
79421000
79421100
79900000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot. The supplier will provide independent audits, efficiency reviews and niche consultancy services specific to mailroom operations and associated document and data management.
Suppliers that successfully bid for Lot 5 are not allowed to perform any other services on any other lot.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:Â
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Business Process Outsourcing, Mailroom, Document and Data Managed Service
II.2.2) Additional CPV code(s)
22821000
30131500
30132100
30133000
48000000
48213000
48223000
48310000
48500000
63121100
64000000
64216000
72212223
72212311
72212780
72412000
72512000
75100000
79410000
79421000
79421100
79500000
79570000
79800000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot. The supplier will provide a fully outsourced managed service including on/off site mailroom management, digital mailroom management and document and data management services.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:Â
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Hybrid Mail, Digital and Transformational Communications
II.2.2) Additional CPV code(s)
22821000
30131000
30133000
30133100
48000000
48100000
48200000
48210000
48211000
48213000
48214000
48219000
48219700
48223000
48310000
48311000
48311100
48313000
48320000
48328000
48329000
48500000
48613000
48780000
48781000
48782000
48920000
60161000
64000000
64100000
64110000
64112000
64122000
64216000
64216120
72212223
72212311
72212780
72412000
72512000
79570000
79571000
79800000
79823000
79824000
79900000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot. The supplier will provide hybrid mail, digital and transformational communication service that can be delivered at the buyer premises (on-site) or at the supplier’s premises (off-site) or a blend of both.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Inbound Delivery and Services
II.2.2) Additional CPV code(s)
64100000
64110000
64122000
79500000
79900000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier will provide a cost effective, flexible, high-quality and value for money service capable of fulfilling a broad range of buyer requirements for inbound delivery services for mail items, packets and parcels being returned to buyer premises and/or nominated third party premises from the buyer’s end users/customers.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Mail Opening and Digital Scanning Services
II.2.2) Additional CPV code(s)
30131500
48100000
48211000
48214000
48219000
48311000
48311100
48313000
48328000
48329000
48613000
48720000
48780000
48781000
48782000
48920000
63121100
64000000
64100000
64110000
64112000
64113000
64122000
64216000
64216120
64216200
72212223
72212780
72312000
72313000
72314000
72317000
72512000
79500000
79571000
79995100
79996000
79996100
79999100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot. The supplier will provide the provision of mail opening and digital scanning services, which can be carried out either at the buyer premises (on-site) or at the supplier’s premises (off-site) or a blend of both.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Security Screening Services
II.2.2) Additional CPV code(s)
43411000
60160000
60161000
64100000
64110000
64112000
64113000
64121000
64121100
79571000
79710000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a multi-supplier lot. The supplier will provide security screening services of a variety of inbound mail items, which will include documents and parcels and the security screening will be for a range of hazardous items and materials.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:Â
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 096-232275
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Low to Medium Volume Franking Machines and Associated Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Franking Machines, Mailroom Equipment and Assoicated Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Collection and Delivery of Letters, Large Letters and Parcels
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Collection and Delivery of Letters, Large Letters and Parcels to International Destinations
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 40 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Audits, Efficiency Reviews and Niche Consultancy
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Business Process Outsourcing, Mailroom, Document and Data Managed Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Hybrid Mail, Digital and Transformational Communications
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 31
Number of tenders received from SMEs: 17
Number of tenders received by electronic means: 31
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 8
Contract No: 8
Title: Inbound Delivery and Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 320 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 9
Contract No: 9
Title: Mail Opening and Digital Scanning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 300 000 000.00Â
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section V: Award of contract
Lot No: 10
Contract No: 10
Title: Security Screening Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A link to the full list of successful supplier can be found in Section VI.3) Additional information
N/A
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 60 000 000.00Â
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
A full list of successful suppliers can be found at: https://www.contractsfinder.service.gov.uk/Notice/fc748e5d-dde7-4189-8be0-1f8b3e69ba88
VI.4) Procedures for review
VI.4.1) Review body
The Minister of the Cabinet Office acting through the Crown Commercial Service
9th Floor, The Capital Building, Old Hall Street
Liverpool
L3 9PP
UK
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
VI.5) Date of dispatch of this notice
16/12/2019