Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Waverley Housing
51 North Bridge Street, Hawick, Scottish Borders
Hawick
TD9 9PX
UK
Contact person: Tim Frondigoun
Telephone: +44 1215153831
E-mail: tfrondigoun@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKM91
Internet address(es)
Main address: http://www.waverley-housing.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30003
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://tendermanagement.launchcontrol-systems.com/register/index/a79f5b9188
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://tendermanagement.launchcontrol-systems.com/register/index/a79f5b9188
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Employer's Agent for Upper Langlee Regeneration (Demolition and Newbuild)
II.1.2) Main CPV code
71000000
II.1.3) Type of contract
Services
II.1.4) Short description
Waverley Housing is seeking a suitably skilled and experienced employer's agent to act as our lead consultant on the redevelopment of some parts of our Upper Langlee Estate in Galashiels, Scottish Borders. The regeneration activity will include the refurbishment of some of our properties as well as demolition and replacement of others with new build homes. The employer's agent is required to manage the demolition and new-build elements of the project.
The requirement includes both pre-contract services, including the procurement of a contractor, and post-contract management of delivery, including cost control.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71520000
71530000
71540000
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Upper Langlee Estate, Galashiels.
II.2.4) Description of the procurement
Waverley Housing is seeking to recruit a suitably skilled and experienced employer’s agent to act as our lead consultant on the redevelopment of some parts of our Upper Langlee estate, in Galashiels, Scottish Borders. Upper Langlee is the subject of a significant regeneration initiative which is being promoted by Waverley and by Scottish Borders Council. The regeneration activity will include the refurbishment of some of our properties in Upper Langlee as well as the demolition and replacement of others with new build homes. The demolition and new-build element is the larger component in Upper Langlee’s regeneration and is the element for which we require the services of an employer’s agent (EA).
The requirement includes the following:
Pre-contract:
— liaise with client and consultant team to clarify requirements and develop full brief,
— develop cost plans, building on the existing feasibility stage costings,
— regular updated cost estimates during design development stage (already underway),
— prepare master programme for pre- and post-contract phases,
— scheme documentation,
— advice on procurement and tendering,
— draft employer's requirements,
— co-ordinate with designer and client to develop tender drawings,
— manage all stages of the tender process for contractor,
— check building contract information for compliance,
— cost analysis.
Post-contract:
— ensure all contractual requirements are in place and site possession passed to contractor,
— co-operate with principal designer to ensure CDM requirements met,
— chair all site progress meetings (minimum monthly) and record and distribute minutes,
— consult with client on variations including financial and project implications,
— carry out regular site inspections,
— agree and co-ordinate system for issue and approval of drawings/ documentation,
— provide monthly progress report,
— periodic valuations of work as required and advise client on payments to be paid or withheld,
— consider claims from contractor for extension of time/ loss and expense,
— prepare information required schedules,
— agree timescales for snagging, standards for accepting completion,
— check contractor complies with all procedural and notice periods,
— check all documentation and certification required at practical completion stage,
— co-ordinate and attend completions and issue certificate of practical completion,
— prepare estimated final account,
— confirm compliance with funder's standards and requirements,
— monitor making good of defects and advise on withholding of retention monies if required,
— attend inspections at end of defects liability period and collate and issue list of defects to contractor,
— negotiate settlement of final account with contractor and issue final account statement,
— issue certificate of making good defects,
— certify final valuation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
06/04/2020
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend the appointment beyond the forecast end date in order to include all tasks associated with the defects liability period and agreement of the final account.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Candidates will be required to submit a selection questionnaire which will be scored. The 5 highest scoring candidates will be selected to tender, provided that a minimum of 5 achieve a score in excess of the minimum threshold of 60 %, and provided that there are no mandatory or discretionary grounds for exclusion and that they satisfy the criteria for economic and financial standing.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Organisations must demonstrate that the senior personnel are RICS accredited
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Criteria (a) to (e) below are pass/fail criteria:
(a) gearing: as defined as total borrowing (overdrafts and loans under 1 year plus loans over 1 year) divided by total assets. Borrowing is considered to be bank overdraft, bank loans, hire purchase agreements etc. Assets are considered to be fixed assets and current assets (current assets defined as debtors and cash at Bank and in Hand, stock etc.);
(b) liquidity ratio: defined as current assets divided by current liabilities. Current liabilities defined as those amounts falling due within 1 year;
(c) profitability: profitable in the last 2 financial years;
(d) unqualified audit report;
(e) insurance: minimum levels (or evidence that the organisation can secure such insurances;
With regard to criteria (f) and (g) below, Waverley will not deselect any organisation purely on the grounds of failing any one of these criteria. Furthermore Waverley reserves the right to select any organisation that fails to meet criteria (f) and (g);
(f) turnover: Minimum turnover for each of the last 2 years or an average turnover over the last 2 years, both in total and in relation to the works and services included within this contract;
(g) Equifax ScoreCheck.
Minimum level(s) of standards required:
Criteria (a) to (e) below are pass/fail criteria:
(a) gearing: to be no greater than 70 %;
(b) liquidity ratio: minimum of 1.1;
(c) profitability: profitable in the last 2 financial years;
(d) unqualified audit report: for each of the last 3 years;
(e) insurance: minimum levels (or evidence that the organisation can secure such insurances):
— employer’s liability insurance: 10 000 000 GBP (ten million pounds),
— public liability insurance of 10 000 000 GBP (ten million pounds),
— professional indemnity insurance: 5 000 000 GBP (five million pounds).
With regard to criteria (f) and (g) below, Waverley will not deselect any organisation purely on the grounds of failing any one of these criteria. Furthermore Waverley reserves the right to select any organisation that fails to meet criteria (f) and (g):
(f) turnover: minimum turnover of 500 000 GBP per annum for each of the last 2 years or an average turnover of at least 500 000 GBP per annum over the last 2 years, both in total and in relation to the works and services included within this contract;
(g) Equifax ScoreCheck: minimum Grade of C and Score of 55.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Scoring basis for selection questionnaire
4C1 technical and professional ability – relevant examples weighting 60 %;
4C2/4C2.1 technicians and technical bodies weighting 20 %;
4C3 technical facilities and measures for ensuring quality weighting 5 %;
4C4 supply chain management weighting 5 %;
4C5 not used not scored;
4C6/4C6.1 educational and professional qualifications of management staff weighting 5 %;
4C7 environmental management measures weighting 5 %;
4C8.1 average annual manpower not scored;
4C8.2 number of management staff not scored;
4C9 tools, plant and technical equipment not scored;
4C10 percentage of sub-contracted works not scored;
4C11 TO 4C12 not used not scored;
4D1 TO 4D2 QA and environmental management standards not scored.
In respect of 4C1, bidders must provide examples (including details of 3 references) for similar projects and services, specifically with regard to
— regeneration and redevelopment within the social housing sector,
— design and build contracts,
— facilitating appropriate responses from building contractors where there may be a constrained market,
— undertaking pre-contract services as set out in the brief,
— undertaking post-contract services as set out in the brief.
Minimum level(s) of standards required:
Bidders must achieve a minimum score of 60 % from their submission to be considered for shortlisting to tender.
The 5 highest scoring bidders will be selected to tender provided that they have achieved the minimum selection questionnaire score threshold of 60 %.
Score judgement/riteria for assessment of answer:
5 The answer provides evidence that the organisation fully meets all of Waverley’s requirements.
4 The answer provides evidence that the organisation meets nearly all of Waverley’s requirements.
3 The answer provides evidence that the organisation meets a majority of Waverley’s requirements.
2 The answer provides evidence that the organisation partially meets Waverley’s requirements.
1 The answer provides some evidence that the organisation meets some of Waverley’s requirements but only in a minimal way.
0 Either no answer is given or the answer provides no evidence that the organisation meets any of Waverley’s requirements.
Question responses will be scored on this basis and the stated weightings will then be applied.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/02/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Bidders must use the web link provided in this notice to access the selection questionnaire and standard statements.
Bidders must complete the selection questionnaire, using the information provided in this notice and the standard statements as guidance.
Bidders are advised that questions 4C.5, 4C.11 and 4C.12 have been omitted form the questionnaire as they are not relevant to this procurement.
The contracting authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract reserving the right to cancel or awarding part or parts of this contract.
The contracting authority shall not be liable for any cost or expense incurred by operators in connection with the completion and return of information requested in this contract notice.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=608103.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders will be required to demonstrate the community benefits that they will bring to the project.
(SC Ref:608103)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
Telephone: +44 1312252595
Internet address(es)
URL: www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
Telephone: +44 1312252595
Internet address(es)
URL: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
17/12/2019