Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, C&C, Other
Rapid Capabilities Office, U4, Building 47, RAF High Wycombe
Walter's Ash
Buckingham
UK
Contact person: Mark Holdcroft
Telephone: +44 3067988087
E-mail: mark.holdcroft100@mod.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.raf.mod.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Project Geotonic
Reference number: ACT/RC1034
II.1.2) Main CPV code
35613000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The rapid capabilities office is inviting expressions of interest in respect of a proposed contract to demonstrate a credible route for operational capability of an aircraft crash scene mapping solution, with an option to purchase a strictly limited number of additional units subject to further internal demand.
The authority considers that there is a need for an unmanned aerial solution with a sensor capable of producing an orthorectified image of a crash scene with a high resolution to allow all parts of the scene to be mapped correctly.
The supplier will be required to demonstrate the capability of their proposed solution in a technical demonstration to be held on 26.2.2020. The proposed solution should include the aerial platform, sensor payload and ground control station.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
The rapid capabilities office is inviting expressions of interest in respect of a proposed contract to demonstrate a credible route for operational capability of an aircraft crash scene mapping solution, with an option to purchase a strictly limited number of additional units.
The authority considers that there is a need for an unmanned aerial solution with a sensor capable of producing an orthorectified image of a crash scene with a high resolution to allow all parts of the scene to be mapped correctly. It is expected that the relevant capabilities can be fitted to a Class 1B drone.
The supplier will be required to demonstrate the capability of their proposed solution in a technical demonstration to be held on 16.2.2020. The proposed solution should include the aerial platform, sensor payload and ground control station. In addition, the supplier must provide a proposal for a support package to maintain, repair and update the platform for a period of 3 years.
The contract is for delivery of a single platform to the Mountain Rescue Team and will contain a call-off option for the purchase of up to 5 additional units to be provided to the Mountain Rescue Team, resulting in a potential total purchase of 6 units, in the event that the solution is demonstrated to be a significant improvement over their current methodology and equipment, and additional funding can be acquired.
The base contract has an estimated value of 100 000 GBP. The call-off option has an estimated value of 200 000 GBP. The contract is expected to run for 3 years, at the conclusion of this period a decision will be taken by the authority as to whether to run a new competition for an upgraded capability in the same space. An option will be included for extension of the repair and maintenance elements of the then extant capability for 2 additional years. An option will be included for the provision of alternative or additional sensor modules to increase the capability of the requirement.
In addition to the requirement that their solution provide an accurate orthorectified image of the crash site in a shortened timespan, the supplier must be able to demonstrate that their solution is man-portable by a team of up to 3 personnel, conforms to the necessary data security regulations and specifications. Further mandated and desirable specifications are outlined in the statement of requirement.
Due to the availability of funding the proposed platform must already be TAA approved at the point of demonstration. The authority will not accept tenders that have a pending status for TAA approval, unless a clear road map to achieve TAA approval prior to delivery in the required timelines can be demonstrated.
The authority has determined that this requirement does not include an IR35 element.
The contract is anticipated to be let in March of 2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
The authority has strict requirements for the delivery of this capability that prevent the use of open competition.
All potential bids must, where necessary, have TAA approval in sufficient time to ensure delivery within the required timescales.
All potential bidders must provide evidence that they have the capacity to manufacture and deliver products within those shortened timescales.
All potential bidders must provide evidence that they have experience of integrating new capabilities into their existing platforms.
All potential bidders must provide evidence that they have experience of compliance with the relevant data security regulations and standards.
The authority wishes to encourage SMEs to participate in this competition. To this end a current ratio of 0,8 has been set as a financial criteria for down-selection. This figure is intended to permit entry to SMEs without exposing the Authority to substantial risk of non-delivery.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A call-off option will be included in the contract for the purchase of a strictly limited number of additional units by the Mountain Rescue Team.
Activation of this option shall be contingent upon the acquisition of sufficient funding and the successful demonstration by the winning supplier that their proposed solution represents a value for money improvement to the existing equipment and methodology used by the Mountain Rescue Team.
An option will be included to extend the maintenance and repair period for purchased units for an additional 2 years.
An option will be included to allow tenderers to supply alternative or additional sensor arrays to increase the functionality of their proposed solution. Though this elements will not be measured in the financial tender evaluation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This requirement is subject to the Defence Cyber Protection Partnership. It is mandatory that tenderers complete a cyber risk assessment RAR — RM9K44RH on the UK Government Website.
The Cyber Risk Level associated with this project has been assessed to be very low.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or Government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Potential suppliers must note the mandatory requirement for electronic trading using the contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting purchasing-and-finance-e-procurement-system.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2020
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/01/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
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Go reference: GO-20191217-DCB-15694760
VI.4) Procedures for review
VI.4.1) Review body
Rapid Capabilities Office
U30, Building 47, HQ Air Command, RAF High Wycombe
Walters Ash
HP14 4UE
UK
Telephone: +44 3067988087
E-mail: mark.holdcroft100@mod.gov.uk
VI.4.2) Body responsible for mediation procedures
Rapid Capabilities Office
High Wycombe
UK
Telephone: +44 3067988087
E-mail: mark.holdcroft100@mod.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, C&C, Other
High Wycombe
UK
Telephone: +44 3067988087
E-mail: mark.holdcroft100@mod.gov.uk
VI.5) Date of dispatch of this notice
17/12/2019