Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fareham Borough Council
Civic Offices, Civic Way
Fareham
PO16 7AZ
UK
Contact person: Mrs Karen Richards
Telephone: +44 1329824360
E-mail: krichards@fareham.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: http://www.fareham.gov.uk
Address of the buyer profile: http://www.fareham.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sebp.due-north.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Financial Management System
Reference number: DN452343
II.1.2) Main CPV code
48441000
II.1.3) Type of contract
Services
II.1.4) Short description
Fareham Borough Council is looking to procure a modern, user-friendly financial management system with efficient workflows, dashboards and flexible functionality tailored to users’ needs. The Council requires the provision of a new system and all supplier services from solution design through to implementation and data migration services from the current system to a new financial management system and then to provide post go live and on-going support and maintenance.
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
Fareham Borough Council is looking to procure a modern, user-friendly financial management system with efficient workflows, dashboards and flexible functionality tailored to users’ needs. The Council requires the provision of a new system and all supplier services from solution design through to implementation and data migration services from the current system to a new financial management system and then to provide post go live and on-going support and maintenance.
The provision will include:
— replacement of the current finance system eFinancials V5,
— work together to review and update financial and procurement processes and procedures against the Council’s ideal vision,
— review and replace current interfaces to external systems,
— development of new interfaces,
— review and replace current reporting with improved management information and dashboards,
— a training and testing environment,
— integrated Electronic Document and Record Management System (EDRMS),
— management of the migration of data and linked documents from eFinancials V5.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
650 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/05/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/02/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Fareham Borough Council
Civic Offices
Fareham
PO16 7AZ
UK
Telephone: +44 1329236100
E-mail: customerservicecentre@fareham.gov.uk
Internet address(es)
URL: https://www.fareham.gov.uk
VI.5) Date of dispatch of this notice
17/12/2019