The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Truro:-School-catering-services./85B83K339C
II.1.1) Title
Cornwall Cluster — Catering Services Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier/s will be required to provide catering services at the following schools:
— Treviglas Academy,
— Penrice Academy,
— Poltair School,
— Mount Charles School,
— Carclaze Community Primary School,
— St Mewan Community Primary School,
— Lostwithiel Primary School (‘mother kitchen’ to Lanlivery),
— Luxulyan School,
— Mevagissey Community Primary School,
— Lanlivery Primary school.
The contract/s covers the scope for the provision of all school catering services, which also includes free issue requirements.
Contract value over the group of schools is circa 750 000 GBP per year.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Treviglas Academy
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
See also II.1.4) Short description
The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.
Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme, and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of 750,00 GBP plus VAT per primary school and 1 500,00 GBP plus VAT per secondary school.
The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.
Please note a selection of schools will be visited over 3 days on 11, 12 and 13.2.2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20.1.2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2020
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/Z3265RE4JC
Lot No: 2
II.2.1) Title
Cornwall Education Learning Trust
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
See also II.1.4) Short description
The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.
Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme, and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of 750,00 GBP plus VAT per primary school and 1 500,00 GBP plus VAT per secondary school.
The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.
Please note a selection of schools will be visited over three days on 11, 12 and 13.2.2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each Suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20.1.2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2020
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/A3C8PN5M3T
Lot No: 3
II.2.1) Title
Lanlivery Primary Academy
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
See also II.1.4) Short description
The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.
Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme, and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of 750,00 GBP plus VAT per primary school and 1 500,00 GBP plus VAT per secondary school.
The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.
Please note a selection of schools will be visited over three days on 11, 12 and 13.2.2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each Suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20.1.2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2020
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Truro:-School-catering-services./85B83K339C