Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Oxleas NHS Foundation Trust
Pinewood House, Pinewood Place
Dartford
DA2 7WG
UK
Contact person: Ms Kulbinder Jassi
Telephone: +44 1322625744
E-mail: kulbinder.jassi@nhs.net
NUTS: UK
Internet address(es)
Main address: http://www.oxleas.nhs.uk
Address of the buyer profile: http://www.oxleas.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=681542a6-b921-ea11-80fc-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=681542a6-b921-ea11-80fc-005056b64545
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Trust Fire Safety Services
Reference number: DN454387
II.1.2) Main CPV code
31625100
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this tender is to secure a provider to deliver the following services:
Lot 1: Fire Safety Advisory Officer;
Lot 2: Authorised Engineer (Fire Safety).
The aim of the fire services programme will ensure the Trust is compliant across fire health and safety obligations.
It is the intention of the Trust to appoint a fire safety officer and a fire authorised Engineer; both of whom shall be independent from one another.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Fire Safety Advisory Officer
II.2.2) Additional CPV code(s)
31625100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The fire safety officer/s will be required to adhere to the requirements detailed in the specification. Performance will be monitored throughout the lifecycle of the contract.
The contractor will complete the following tasks within the allocated 37,5 hours per week, 52 weeks of the year. Note that this will include some evening work to carryout fire drills in premises with shift workers. The distribution of these hours across the working week to be agreed with the head of safety and compliance. The contractor must be willing and able to alter these hours temporarily to accommodate Trust requirements to carry out exercises or other ad-hoc activities.
— fire safety risk assessments,
— fire drills,
— delivering fire safety related training,
— incident investigations,
— advisory visits and advice (including documentation),
— attendance at governance meetings,
— PEEPs plans for vulnerable individuals,
— report writing,
— coordinate and monitor fire wardens and their training,
— providing fire safety information and support to Trust project team under the direction of Trust project managers,
— provide support and information to the Trust estates manager.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/technical
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
01/06/2023
This contract is subject to renewal: Yes
Description of renewals:
The contract awarded will be for 36 months initially, with the option to extend for a further 24 month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Authorised Engineer (Fire Safety)
II.2.2) Additional CPV code(s)
31625100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The authorised engineer (Fire Safety) will be required to adhere to the requirements detailed in the specification and act as an independent professional adviser to the Trust. Performance will be monitored throughout the lifecycle of the contract. Services will be required to be available during working hours 9.00-17.00 Monday to Friday. Occasionally, in an emergency, service provision may be required outside of these periods. Any out of hours or business continuity provisions will need to be readily available and implemented as required.
They will on request monitor performance of fire safety management and provide an annual audit to the head of safety and compliance and the director of estates and facilities.
The Contractor will be responsible for providing strategic guidance, technical and expert advice as and when required on fire safety issues, supporting the role and function of the head of safety and compliance.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/technical
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
01/06/2023
This contract is subject to renewal: Yes
Description of renewals:
The contract awarded will be for 36 months initially, with the option to extend for a further 24 month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/02/2020
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Oxleas NHS Foundation Trust
Pinewood House, Pinewood Place
Dartford
DA2 7WG
UK
Telephone: +44 1322625744
E-mail: oxl-tr.supplies@nhs.net
VI.4.2) Body responsible for mediation procedures
Oxleas NHS Foundation Trust
Pinewood House, Pinewood Place
Dartford
DA2 7WG
UK
Telephone: +44 1322625744
E-mail: oxl-tr.supplies@nhs.net
VI.5) Date of dispatch of this notice
18/12/2019