Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
UK
Telephone: +44 1389737000
E-mail: rebecca.hall@west-dunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.west-dunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MTC Planned and Reactive Maintenance of Fire and Security Systems West Dunbartonshire Operational Properties
Reference number: 1819-10 (Project 12291)
II.1.2) Main CPV code
35121000
II.1.3) Type of contract
Services
II.1.4) Short description
West Dunbartonshire Council is seeking to appoint a suitably qualified and experienced contractor for planned and reactive maintenance of fire and security systems in non domestic (operational) properties throughout West Dunbartonshire. Contract includes the review, maintain and updating of the asset register and associated drawings throughout the contract duration. The contract will operate 7 days a week, 365 days a year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
408 755.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
35120000
35125300
31625000
35121700
50610000
II.2.3) Place of performance
NUTS code:
UKM81
II.2.4) Description of the procurement
The purpose of the tender is to appoint an experienced and qualified contractor to deliver a measured term contract (MTC) for Planned and Reactive Maintenance of Fire and Security Systems West Dunbartonshire Operational Properties. This includes fire alarms, intruder alarms, CCTV, door entry systems, disabled toilet alarms, and panic alarms.
The contract will consist of 24-hour 365 days emergency response service in accordance with the priority schedule detailed in the contract documents to enable emergency work to be carried out in compliance with the contract conditions.
The property portfolio contains properties with open and closed protocol systems and all these systems are included within the contract. All new equipment should be fully open protocol.
Contract duration shall be 24 months with a provision for a possible 2 x 12 month extension and subject to the sole discretion of the Council.
II.2.5) Award criteria
Quality criterion: Service delivery/methodology
/ Weighting: 12
Quality criterion: Staffing project team structure
/ Weighting: 7.5
Quality criterion: Business continuity, phase out and exit strategy
/ Weighting: 6
Quality criterion: Sustainability
/ Weighting: 0.9
Quality criterion: eProcurement
/ Weighting: 0.9
Quality criterion: Fair work practices
/ Weighting: 0.3
Quality criterion: Social benefits
/ Weighting: 2.4
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 124-303286
Section V: Award of contract
Contract No: Project:12291 (itt 27137)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/12/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ADT Fire and Security
Kilmartin Place, Uddingston
Glasgow
G71 5PH
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 408 755.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The document entitled ‘Supplier Certificates and additional Selection Criteria’ are all found in the general attachments area of PCS-T and should be completed and presented at the ‘Request for Documentation’ stage on PCS-T.
1) WD04 parent company guarantee (only if required);
2) WD05 non collusion certificate;
3) WD06 health and safety questionnaire reform (only if required);
4) WD07 certificate of non-canvassing;
5) WD08 FOI declaration;
6) WD09 WDC financial vetting questionnaire;
7) WD15 Police Scotland Checks.
The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.
With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company
Director’s details at preferred bidder’s status minimum requirements to pass the qualification envelope, exclusion and selection criteria. Discretionary scored questions – shortlisting qualification envelope questions.
These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.
Q4D.1 Mandatory pass/fail question – health and safety.
1) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BSOHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the safety schemes in procurement (SSIP) forum; or
2) The bidder can demonstrate an equivalent (Passing WDC's health and safety assessment questionnaire would demonstrate an equivalent Ref WD06).
Technical envelope:
The technical envelope contains several elements that will be required to be completed by bidders in order to be scored. The associated weighting for this overall section is 30 %.
Bidders will also be asked to complete some questions with regards to work force matters, please note that these questions will not form part of the award criteria.
A summary of the expected social (community) benefits has been provided as follows:
(SC Ref:608249)
VI.4) Procedures for review
VI.4.1) Review body
West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
UK
Telephone: +44 1389737000
Internet address(es)
URL: http://www.west-dunbarton.gov.uk
VI.5) Date of dispatch of this notice
18/12/2019