Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Keith Lamb
Telephone: +44 7789224513
E-mail: keith.lamb@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.nepo.org
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO203 Supply and Delivery of Rock Salt
Reference number: NEPO203
II.1.2) Main CPV code
14410000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils trading as The North East Procurement Organisation (NEPO) is seeking to establish a framework agreement for the supply and delivery of rock salt in bagged and bulked form to enable contracting authorities to meet their winter maintenance service obligations. The future framework contract will replace the existing NEPO203 supply of rock salt framework contract which expires on 31.3.2020.
II.1.5) Estimated total value
Value excluding VAT:
100 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Bulk Salt North East
II.2.2) Additional CPV code(s)
14410000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Various delivery sites identified in ITT.
II.2.4) Description of the procurement
NEPO are using an open procedure for the procurement of this framework agreement. The framework contract will be awarded to multiple suppliers across the 4 Lots up to a maximum of four for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework contract. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework agreement pursuant to this process and accepts non liability thereof. In accordance with the framework agreement, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender system. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30 %
Price
/ Weighting:
70 %
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement is a direct replacement for the current NEPO203 Supply of Rock Salt Framework Agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Bagged Salt North East
II.2.2) Additional CPV code(s)
14410000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Various delivery sites identified in ITT.
II.2.4) Description of the procurement
NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will be awarded to multiple suppliers across the four Lots up to a maximum of 4 for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30 %
Price
/ Weighting:
70 %
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This framework agreement is a direct replacement for the current NEPO203 supply of rock salt framework agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Bulk Rock Salt — UK Delivery
II.2.2) Additional CPV code(s)
14410000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Various delivery sites identified in ITT.
II.2.4) Description of the procurement
NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will be awarded to multiple suppliers across the 4 Lots up to a maximum of 4 for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30 %
Price
/ Weighting:
70 %
II.2.6) Estimated value
Value excluding VAT:
93 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This framework agreement is a direct replacement for the current NEPO203 supply of rock salt framework agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Bagged Rock Salt — UK Delivery
II.2.2) Additional CPV code(s)
14410000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Various delivery sites identified in ITT.
II.2.4) Description of the procurement
NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will be awarded to multiple suppliers across the 4 Lots up to a maximum of 4 for each of Lots 1 and 2 and a maximum of 6 for for each sub-national area under Lots 3 and 4. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer will be awarded the framework agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework agreement. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework agreement must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30 %
Price
/ Weighting:
70 %
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This framework agreement is a direct replacement for the current NEPO203 supply of rock salt framework agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the ITT documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 172-419088
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/01/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
18 months prior to the framework contract expiry date.
VI.3) Additional information
NEPO is a central purchasing body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of contracting authorities.
The agreement will be available for use by all NEPO members. A list of member organisations is available in the about section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS Bodies, local authorities, airport groups, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 1916380040
E-mail: fleet@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 1916380040
E-mail: fleet@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 1916380040
E-mail: fleet@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
19/12/2019