Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Holy Trinity School
Birmingham Road
Kidderminster
DY10 2BY
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG12
Internet address(es)
Main address: http://www.htsfreeschool.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Kidderminster:-School-cleaning-services./959363276V
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Trinity School — Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Holy Trinity School and Sixth Form Centre.
The contract will commence on 1.6.2020 for an initial period of 3 years, with the opportunity to extend by up to a further 2 years at the discretion of the governors.
This contract will be fixed price in nature with the successful supplier also guaranteeing both the number of input hours to the contract and the quality of cleaning provision.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG12
Main site or place of performance:
Worcestershire.
II.2.4) Description of the procurement
We are seeking a suitably experienced supplier who has current experience of working within the secondary school or HE/FE market place, with a strong operational base within the Kidderminster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.
It is anticipated the successful supplier shall introduce a biometric, or equally robust and auditable sign-in system, to validate and report on staff hours worked.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the client’s senior management team on the contract performance.
The projected cost of cleaning for the current year is circa 70 000 GBP, including external window cleaning twice a year and a jet wash of the tennis courts 3 times per year.
Please note that the successful supplier will pay a proportion of the procurement consultancy fee on award of this contract, which will be to the value of 3 000,00 GBP plus VAT. This fee will be invoiced immediately after the 10-day standstill period. To ensure transparency, the successful supplier will clearly show within the management fee a breakdown of this fee, over the initial 3-year length of the contract. The total fee will be paid by the successful supplier, in full to The Litmus Partnership, by no later than 3.4.2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/05/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The incumbent provider has consistently failed to deliver the contracted weekly cleaning hours, over a period of months, having an increasingly detrimental impact on the operation of the school.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/02/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Kidderminster:-School-cleaning-services./959363276V
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/959363276V
Go reference: GO-20191220-PRO-15712537
VI.4) Procedures for review
VI.4.1) Review body
Holy Trinity School
Kidderminster
DY10 2BY
UK
VI.5) Date of dispatch of this notice
20/12/2019