Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Holy Cross Catholic Multi Academy Company
Heathcote Street
Coventry
CV6 3BL
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.hcmac.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Coventry:-Reprographic-supplies./CJ244TKMFM
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Cross MAC — Multi-functional and Reprographic Devices and Associated Print Services Tender
II.1.2) Main CPV code
30192400
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide multi-functional and reprographic devices and associated print services for Holy Cross MAC at the following schools:
— Cardinal Newman Catholic School,
— Bishop Ullathorne Catholic School,
— St Thomas More Catholic Primary School,
— Christ the King Catholic Primary School,
— St Augustine's Catholic Primary Schoo,
— St John Vianney Catholic Primary School,
— St Elizabeth's Catholic Primary School.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30121200
50313000
30125000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
The successful supplier will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services for all Schools within the Holy Cross MAC, Coventry.
Holy Cross MAC will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within each school, via an RFID, pin code or USB biometric reader.
Software assurance should also be included, in order that Holy Cross MAC receive server and client updates, year round.
Devices would need to be supported for Windows 10 and above also Mac OS software and Android. An air print service such as EveryonePrint or similar would also be required to support the Schools mobile devices.
The contract being tendered is for 3 years in duration from 1.8.2020 until 31.7.2023, with the option to extend the contract term for a further term of up to 2 years. The current individual school contracts which have not expired by the MAC contract commencement date will join the MAC contract on the day after the dates detailed below.
The MAC may grow in the number of schools becoming part of the MAC during this contract period. The provision of services within any further schools, when they have joined the MAC, may fall under the scope of this contract. The successful supplier would be expected to provide the service within the additional schools, using the same costing model, ratios, etc. that they applied to their successful financial submission for the MAC, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the Holy Cross MAC are not obliged to accept the lowest price.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2020
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/CJ244TKMFM
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/02/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Coventry:-Reprographic-supplies./CJ244TKMFM
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/CJ244TKMFM
Go reference: GO-20191224-PRO-15723797
VI.4) Procedures for review
VI.4.1) Review body
Holy Cross Catholic Multi Academy Company
Coventry
UK
VI.5) Date of dispatch of this notice
24/12/2019