Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Post Office Ltd
Finsbury Dials 20, Finsbury Street
London
EC2Y 9AQ
UK
Contact person: Romano Castello
E-mail: romano.castello@postoffice.co.uk
NUTS: UKF
Internet address(es)
Main address: https://postoffice.wax-live.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://postoffice.wax-live.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://postoffice.wax-live.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://postoffice.wax-live.com
I.4) Type of the contracting authority
Other: Postal Authority
I.5) Main activity
Other: Postal Authority
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bullion Machine Maintenance Tender
II.1.2) Main CPV code
30123600
II.1.3) Type of contract
Supplies
II.1.4) Short description
Preventative and corrective maintenance for coin processing machines, bullion packaging systems and active coin sorters. Active active coin sorters require regular testing and calibration
mechanical adjustments and replacement of any necessary components
Access to the manufacturers service software on the coin sorters to calibrate kit and maintain the RM approved configurations.
Work with 3rd party suppliers of bullion/sachet film and assist in any evaluation of changes that may impact maintenance or operation of equipment.
Maintenance of the existing estate of both the BPS and active coin sorters may include cannibalisation of POL? spare and or redundant BPS lines? for parts, where viable, to reduce costs.
POL may have a requirement for provision of new equipment to replace any existing equipment that is beyond economical repair or deemed End of Life (EOL).
The supplier may be requested to provide the supply of bullion/sachet film and a closed loop recycling scheme.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN0
UKM
UKI
Main site or place of performance:
Birmingham, Midway house operation. Belfast and Glasgow.
II.2.4) Description of the procurement
See 11.1.4) short description.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
3 annual optional extensions 1 + 1 + 1.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The supplier must have relevant and credible experience in all of the priority discipline types.
The supplier must have the capacity resources and capability to deliver the contract across the UK and Northern Ireland.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The total annual maintenance contract value is not more than 10 % of your annual turnover.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See Invitation to Tender.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2020
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/01/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Post Office Ltd
Finsbury Dials 20, Finsbury Street
London
EC2Y 9AQ
UK
VI.5) Date of dispatch of this notice
26/11/2020