Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Procurement for Housing Ltd (t/a PfH Scotland)
95 McDonald Road
Edinburgh
EH7 4NS
UK
Telephone: +44 8000315405
E-mail: itaylor@pfh.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.pfhscotland.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18142
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Kitchens Windows and Doors — 2020
II.1.2) Main CPV code
44111000
II.1.3) Type of contract
Supplies
II.1.4) Short description
PfH Scotland wish to establish a framework agreement for kitchens, windows and doors over three lots. This will include:
— supply of windows and doors;
— supply and install of windows and doors;
— supply of kitchens.
The contract is to cover Scotland on a national basis.
The duration of the framework agreement is to be 4 years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Windows and Doors (Supply Only)
II.2.2) Additional CPV code(s)
44221000
44221100
44221120
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The following minimum requirements of this lot include but are not limited to:
— National geographical coverage to supply windows and doors products to a potential 50 plus PfH Scotland members (including those with multiple sites) in Scotland;
— a core list of windows and doors items including but not limited to the supply of; UPVC windows and doors, composite doors, Fire Rated Doorsets, timber windows and doors, secondary glazing and all other associated products, services and works;
— will require any Fire Doorsets to be CE marked and fully tested on a primary basis by a UKAS accredited test house.
Contract periods may vary from an expected minimum 12 months to an expected maximum of 4 years or will be project based. However, PfH Scotland members will be free to select the most appropriate contract period for their needs which may vary from these expected periods.
It is the intention of PfH Scotland to award to 5 suppliers on this lot, although PfH Scotland reserve the right but not the obligation to alter this number depending on the tenders submitted.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality, technical merit and customer service
/ Weighting: 50 %
Price
/ Weighting:
50 %
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Windows and Doors (Supply and Install)
II.2.2) Additional CPV code(s)
44221000
44221100
44221120
45421100
45421130
45421132
45421140
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The following minimum requirements of this lot include but are not limited to:
— National geographical coverage to supply and install windows and doors products to a potential 50 plus PfH Scotland members (including those with multiple sites) in Scotland;
— a core list of Windows and Doors items including but not limited to the supply of; UPVC windows and doors, composite doors, Fire Rated Doorsets, timber windows and doors, secondary glazing and all other associated products, services and works;
— will require any Fire Doorsets to be CE marked and fully tested on a primary basis by a UKAS accredited test house.
FENSA, CERTASS or equivalent will be required for window installations
— will require any Fire Doorsets to be CE Marked and fully tested on a primary basis by a UKAS accredited test house. They should also be installed in line with manufacturers requirements and with 3rd party accreditation such as Exova BM Trada – the Q Mark scheme or Certifire (scheme for complete Doorsets) or through LPCB.
Contract periods may vary from an expected minimum 12 months to an expected maximum of 4 years or will be project based. However, PfH Scotland members will be free to select the most appropriate contract period for their needs which may vary from these expected periods.
It is the intention of PfH Scotland to award to 5 suppliers on this lot, although PfH Scotland reserve the right but not the obligation to alter this number depending on the tenders submitted.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality, technical merit and customer service
/ Weighting: 50 %
Price
/ Weighting:
50 %
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Kitchens (Supply Only)
II.2.2) Additional CPV code(s)
39141400
45421151
44211400
39141000
39220000
39221000
39221100
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The following minimum requirements of this lot include but are not limited to:
— National geographical coverage to supply kitchen products and/or services and/or works to a potential 50 plus PfH Scotland members (including those with multiple sites) in Scotland;
— a core list of Kitchen items including but not limited to the supply of: kitchen cupboards, units, worktops, sinks and all other associated products, services and works.
Contract periods may vary from an expected minimum 12 months to an expected maximum of 4 years or will be project based. However, PfH Scotland members will be free to select the most appropriate contract period for their needs which may vary from these expected periods.
It is the intention of PfH Scotland to award to 5 suppliers on this lot, although PfH Scotland reserve the right but not the obligation to alter this number depending on the tenders submitted.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality, technical merit and customer service
/ Weighting: 50 %
Price
/ Weighting:
50 %
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All requirements are stated in the procurement documents.
Lots 1 and 2 will require FENSA accreditation or recognised equivalent for window installation.
Lots 1 and 2 will require any Fire Doorsets to be CE marked and fully tested on a primary basis by a UKAS accredited test house. They should also be installed in line with manufacturers requirements and with 3rd party accreditation such as Exova BM Trada – the Q Mark scheme or Certifire (scheme for Complete Doorsets) or through LPCB.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Organisations are required to have an minimum annual turnover in the last financial year of GBP 2 million and must be able to provide audited accounts for the last 2 years if requested. Additionally organisations are required to have an Experian credit score greater than 50 or can demonstrate to the satisfaction of PfH Scotland that its financial position is sufficiently robust to merit a place on the framework. PfH will obtain an independent third-party risk report from Experian using the company registration number supplied by the bidder. Any bidder who does not meet the minimum threshold of 50 out of 100 (average risk) will be subject to further investigation. This may entail a review of recent accounts and PfH reserves the right to request additional information to satisfy itself that the organisation is financially secure. PfH reserves the right to reject a bidder where it has doubts over the financial position of an organisation. It is the bidder’s responsibility to ensure that all information held by Experian is accurate when submitting their tender. Bidders are required to hold (or commit to holding) a minimum of GBP 5 million Employers Liability Insurance and a minimum of GBP 5 million of public liability insurance.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to be able to supply at least three contract examples for each lot they are bidding for. Such examples must be within the last 3 years and must provide sufficient detail to enable PfH to be able to identify and assess the relevance of the contract examples to the services required under the framework agreement.
Bidders should use question 4C.1. to respond to the requirement. Bidders that are unable to provide three relevant and appropriate examples demonstrating sufficient experience (or provide a justification why they are unable to do so) will be excluded from the procurement process
Lots 1 and 2 will require FENSA accreditation or recognised equivalent for Window Installation
Lots 1 and 2 will require any Fire Doorsets to be CE marked and fully tested on a primary basis by a UKAS accredited test house. They should also be installed in line with manufacturers requirements and with 3rd party accreditation such as Exova BM Trada – the Q Mark scheme or Certifire (scheme for complete Doorsets) or through LPCB.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As part of their tender submission bidders will be required to state the social, economic and environmental benefits they will deliver as part of the framework contracts.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 15
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/01/2021
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/01/2021
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Additional requirements:
1) Bidders may be excluded if they are in any of the situations referred to in Reg. 58 of the PCSR 2015;
2) If required by the member state, bidders must be enrolled in the relevant professional or trade registers within their country;
3) Bidders must state the proportion of the contract they expect to subcontract;
4) Quality assurance. Bidders are required to hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 or can demonstrate that they have robust equivalent quality standards in accordance with Document 2 of this tender;
5) Health and Safety.
Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 or has within the last 12 months successfully met the assessment requirements of a construction related scheme in registered membership of the safety schemes in procurement (SSIP) or; can demonstrate that they have robust equivalent health and safety standards in accordance with document 2 of this tender;
6) Environmental.
Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 or can demonstrate it has robust equivalent environmental standards in accordance with document 2 of this tender. This framework may be used by any contracting authority listed in or referred to in the OJEU Notice. This includes:
— all current members of PfH at the time of the OJEU notice for this procurement;
— any registered provider of social housing (or Welsh registered social landlord, or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the framework agreement;
— any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England,Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the framework agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the framework agreement;
— any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the framework agreement;
— any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listedon the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the OJEU notice for this procurement.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=637366
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders must state community benefits as part of their ITT response
(SC Ref:637366)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH11RQ
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/court-of-session
VI.5) Date of dispatch of this notice
27/11/2020