Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Tove Learning Trust
c/o Sponne School, Brackley Road
Towcester
NN12 6DJ
UK
Telephone: +44 1423810985
E-mail: admin@redboxcs.com
Fax: +44 1423810985
NUTS: UKF2
Internet address(es)
Main address: http://www.redboxcs.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services for Tove Learning Trust
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The key aims of the tender are:
— to provide a high standard of cleaning,
— to deliver the cleaning services with consistency – good quality assurance systems in place,
— good communication at local and operations manager level with the Schools – two-way communication
— daily interaction with the business manager at each site,
— to develop an effective method of handing over any special needs and comments on a daily basis,
— cleaners to work the hours that best suit the needs of the schools and maximise the work completed training and development of the teams at the schools.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 884 358.23
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Sponne School, Towcester
Elizabeth Woodville School, Milton Keynes
Lord Grey School, Milton Keynes
Grace Academy Coventry
Grace Academy Solihull
Knowles Primary Bletchley,
Water Hall Primary, Bletchley
II.2.4) Description of the procurement
The Trust's expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as the schools do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events throughout the School year. The aim of the Trust is to award one contractor the contract for cleaning services at all schools listed in the 'Place of Performance'.
However this does not mean that the Trust is obliged to, and they may decide to award individual contractors for groups of schools or single schools. Should this be the case, then potential successful contractors would be approached first for discussion and confirmation that they are happy to be awarded the schools who wish to award them their cleaning contract.
II.2.5) Award criteria
Quality criterion: Qualitative information
/ Weighting: 50 %
Cost criterion: Financial information
/ Weighting: 50 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract was awarded to Birkin Cleaning Services Ltd for 3 years, plus 2 optional 1 year extensions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 185-447977
Section V: Award of contract
Title: Cleaning Services for Tove Learning Trust
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/11/2020
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Birkin Cleaning Services Ltd
5 Silver Court, Watchmead, Welwyn Garden City
Watchmead
AL7 1LT
UK
NUTS: UKG1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 884 358.23
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract was awarded to Birkin Cleaning Services Ltd for 3 years, plus 2 optional one year extensions.
VI.4) Procedures for review
VI.4.1) Review body
Red Box Consultancy Services Ltd
3 Sceptre House, Hornbeam Square North
Harrogate
Hg2 8PB
UK
Telephone: +44 1423810985
E-mail: admin@redboxcs.com
VI.5) Date of dispatch of this notice
30/11/2020