Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
London and South Eastern Railway Ltd
04860660
3rd Floor, 41 - 51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
Contact person: Rob Parfitt
E-mail: robert.parfitt@southeasternrailway.co.uk
NUTS: UKC22
Internet address(es)
Main address: www.southeasternrailway.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.smartsurvey.co.uk/s/LSERService_Quality_Regime/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.smartsurvey.co.uk/s/LSERService_Quality_Regime/
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Service Quality System and Auditing Regime
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
London and South Eastern Railway Ltd require the development and implementation of a 'Service Quality Regime' (SQR). The objective of the SQR is to identify and manage our station and fleet assets, and to ensure a continued level of high performance via ongoing audits and monitoring.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Database Development, Implementation and Management
II.2.2) Additional CPV code(s)
48612000
II.2.3) Place of performance
NUTS code:
UKJ4
UKJ22
UKJ27
UKJ28
UKI
Main site or place of performance:
The requirement will be to operate within the locations of the current London and South Eastern Railway operating network.
II.2.4) Description of the procurement
The development of and SQR register is Phase 1 of the procurement activity. The requirement for this system will include the following core activities:
• identify station/train assets and include supporting information such as description/photo/condition;
• application of a unique serial number/identifier to each asset;
• provide a map of each station and show location of each asset;
• capability for continued update for new, replacement or obsolete assets;
• scheduled and real time reporting;
• integration with existing software packages.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
01/04/2022
This contract is subject to renewal: Yes
Description of renewals:
The contract may be renewed for separate 3 x 1-year periods subject to the status of the South Eastern rail franchise and/or the requirements of London and South Eastern Railway Ltd.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Auditing Services — Station and Fleet
II.2.2) Additional CPV code(s)
79212000
II.2.3) Place of performance
NUTS code:
UKI
UKJ4
UKJ27
UKJ28
UKJ22
Main site or place of performance:
The requirement will comprise services throughout the London and South Eastern operating network.
II.2.4) Description of the procurement
The requirement is undertake auditing of station and fleet assets throughout the London and South Eastern operating network.
High level activities include (but are not limited to) the following:
• 4 weekly inspection of station and fleet assets in accordance with defined quality targets;
• inspections to be carried out at varying locations and times of day;
• logging of inspections via handheld/smart devices;
• compliance with local station and safety procedures (including Covid-19);
• reporting of findings;
• regular dialogue/communication with nominated London and South Eastern Railway personnel.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
01/04/2022
This contract is subject to renewal: Yes
Description of renewals:
The contract may be renewed for separate 3 x 1 periods depending on the status of the South Eastern rail franchise and/or the requirements of London and South Eastern Railway Ltd.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/01/2021
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/01/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
London & South Eastern Railway Ltd
3rd Floor, 41 - 51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
VI.4.2) Body responsible for mediation procedures
London & South Eastern Railway Ltd
3rd Floor, 41 - 51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
VI.5) Date of dispatch of this notice
30/11/2020