Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Croydon Churches Housing Association Ltd
Norfolk House, Wellesley Road
Croydon
CR0 1LH
UK
Contact person: Fiona Lowe
E-mail: fiona@echelonconsultancy.co.uk
NUTS: UKI62
Internet address(es)
Main address: https://www.ccha.biz/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Croydon Churches Housing Association Interim Asset Management Contract
Reference number: Ech 900_1
II.1.2) Main CPV code
45300000
II.1.3) Type of contract
Works
II.1.4) Short description
CCHA sought expressions of interest from suitably skilled and experienced service providers to deliver works under a single integrated asset management Contract. This will be a TPC 2005 (as amended) for a maximum duration of 10 years. The works will comprise: responsive repairs, void and planned property works, cyclical servicing and decorations, fire stopping and associated works, and electrical testing. The total estimated annual budget is GBP 1 800 000.00
CCHA followed a three-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective service providers were required to complete a selection questionnaire and its associated appendices. Following evaluation, CCHA invited shortlisted bidders to participate in the ISDS, CD and ISFT stages of the procurement process Full details of the contract, process and all the requirements were in the procurement documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
18 264 230.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45300000
45310000
45311000
45315000
45320000
45330000
45331000
45331100
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45442000
45450000
45451000
45453000
50700000
50710000
31625100
31625200
35111500
44221220
44480000
44482000
45312100
45343000
45343100
45343210
51700000
79512000
50000000
II.2.3) Place of performance
NUTS code:
UKI62
Main site or place of performance:
Croydon.
II.2.4) Description of the procurement
CCHA sought expressions of interest from suitably skilled and experienced service providers to deliver works under a single integrated asset management contract. This will be a TPC 2005 (as amended) for a maximum duration of 10 years. The contract will run for an initial 5 years with the option to extend by up to a further 5 years. The works will be carried out by the contractor under an amended TPC form of contract. However, the terms of the contract will give the parties the ability to agree a variation to the contractual arrangements at any point during the term and enter into such other arrangements as are necessary to deliver the services through an alternative, more tax efficient contractual structure. Full details were in the contract documents.
The works will comprise: responsive repairs, void and planned property works, adaptations, cyclical servicing and decorations, fire stopping and related works, and electrical testing, subject to the delivery of acceptable performance levels in accordance with the KPIs. The contract may also include for the provision of call centre services. The total estimated annual budget is GBP 1 800 000.00. CCHA procured an integrated model in order to achieve the efficiencies and economies of scale afforded by delivering works through a single provider.
Responsive repairs and void works will be delivered under a PPP/PPV model. Other works will be delivered via a blend of archetype, SOR and quotation based pricing.
CCHA followed a three-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective service providers were required to complete a selection questionnaire and its associated appendices. Following evaluation, CCHA invited shortlisted participants to subsequent stages of the process. Full details of the opportunity, process and all the requirements were in the procurement documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will run for an initial period of 5 years, with the option to extend by up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Transfer of Undertakings (Protection of Employment) Regulations are likely to apply. Bidders were advised to seek their own advice about the implications of TUPE.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 116-283971
Section V: Award of contract
Contract No: 1
Title: Croydon Churches Housing Association Integrated Asset Management Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/11/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Axis Europe plc
1991637
Tramway House, 3 Tramway Avenue
London
E15 4PN
UK
Telephone: +44 5642100
E-mail: jill.pennell@axiseurope.com
NUTS: UKI41
Internet address(es)
URL: http://www.axiseurope.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 18 264 230.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority reserved the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The contracting authority also reserved the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement was undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CCHA observed a standstill period following the award of the contract in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
02/12/2020