Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Improvement Service
iHub, Quarrywood Court
Livingston
EH54 6AX
UK
Telephone: +44 1506282012
E-mail: andrea.balogh@improvementservice.org.uk
NUTS: UK
Internet address(es)
Main address: www.improvementservice.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10882
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Associates Framework — ITT
II.1.2) Main CPV code
75110000
II.1.3) Type of contract
Services
II.1.4) Short description
An ‘Associates Framework’ is being commissioned by the improvement service as part of our support for Councils and CPPs.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66171000
72221000
72224000
73000000
73220000
79400000
79411000
79411100
79413000
79412000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The key purpose of the framework is to provide access to a wide range of expert support and resources to help the IS, CPPs and councils progress work where they need extra capacity on a flexible basis. Associates are external providers who will be contracted through the framework agreement to provide services such as advice, guidance, consultancy, facilitation, programme and project management support, research and change management support and organisational development support. This support will relate to matters of strategy, structure, management, operations or services and may include the identification of options with recommendations, or assistance with the implementation of solutions. Such support will be time-limited and provided outside the ‘business-as-usual’ environment when in-house skills are not available.
Note that the overall estimated value of the contract is very difficult to quantify however the best estimate is approx. GPB 100 000-300 000 per annum. Additional Scottish Councils who are not named in the contract may also access, if the requirement arises.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The duration of the framework agreement will be for 24 months initially, which may be extended for a further period of 12 months, subject to agreement between the IS and those on the framework agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
This section is not relevant in the context of this procurement exercise and has been deliberately omitted.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements should be calculated on latest filed accounts with Company House.
Non-company applicants must supply documentary evidence that the undernoted financial requirements have been met:
— trading performance;
— An overall positive outcome on pre-tax profit to turnover over a 3-year period;
— exceptional items can be excluded from the calculation;
— balance sheet strength;
— net worth of the organisation must be positive;
— intangibles can be included for purposes of the total assets figure;
— the above would be expressed in the ratio total assets/total liabilities.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Applicants who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.
After an associate has been appointed to a project either by the IS or Council or another Local Government body, the IS will require the associates to have in place GBP 2 million public liability and GBP 1 million professional indemnity insurance before proceeding with the actual project.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be asked to demonstrate in the ITT that they have relevant experience to deliver the works in relation to this procurement.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Details are provided in the Invitation to Tender document.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 20
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 212-520552
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/01/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
26/01/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=637925
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:637925)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=637925
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court and Justice of Peace Court
Livingston
EH54 6FF
UK
VI.4.4) Service from which information about the review procedure may be obtained
Improvement Service
Quarrywood Court
Livingston
EH54 6AX
UK
Internet address(es)
URL: www.improvementservice.org.uk
VI.5) Date of dispatch of this notice
04/12/2020