Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Contact person: Procurement Support Team (PST)
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Maintenance Framework
Reference number: WCC15431 / WCC/ENV/0001
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council have now established a tree maintenance framework to carry out works as directed in line with the Council’s annual tree programme. The framework is multisource with a maximum of six suppliers over a 2-4-year period. The framework agreement is for an initial 2-year period with an option to extend for a further 2 years. The estimated total spend for the duration of this framework is within the range — GBP 300 000 to GBP 660 000.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
300 000.00
GBP/ Highest offer:
660 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
Winchester City Council (the council) is committed to maintaining and enhancing the districts built and natural environment. Protecting and improving the attractive environment that residents enjoy is important; Winchester District’s trees provide an enormous asset and make it one of the greener towns in the south. The council is responsible for approximately 30 000 individual trees at least two small woodlands and need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures including climate change and disease.
In addition, the Council has a duty of care and responsibility to manage it’s trees in an effective and appropriate manner, thereby reducing the risk they pose to people and property.
The council have appointed contractors to a framework to provide a tree maintenance service throughout the year across the District of Winchester, over a maximum 4-year period. The contractors will work closely with the council's in-house tree inspectors who will be identifying and issuing orders for the tree works. Works will include mostly pruning and felling, although there will be an element of tree planting and associated young tree care.
The Council have a proactive tree inspection programme with identified risk zones. The framework agreement is to carry out the necessary works from this programme. It is envisaged the order process will be driven by a new IT system purchased by the Council to streamline the ordering process of works.
Tree works on reactive orders are a response to enquiries and events which have been reported to the council. These orders may be spread across a wider geographical area. The contractor will also be responsible for providing a 24 hour/365 day emergency call out service.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Cost criterion: Cost
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the framework will be 2 years with an option to extend for a further 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 045-107619
Section V: Award of contract
Title: Tree Maintenance Framework
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/11/2020
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 20
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Alan Brind Tree Services Ltd
Unit 9 Mitchell Close Segensworth
Fareham Hants
PO15 5SE
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Christopher Hoare Tree Services
The Estate Office Summer Lane Exbury
Southampton
SO45 1AZ
UK
NUTS: UKJ32
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Climbers Way Tree Care Ltd
11a The Green Stubbington
Fareham Hampshire
PO14 2JG
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Groundlord Ltd
Aldwych House Winchester Street
Andover
SP10 2EA
UK
NUTS: UKJ37
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
HRG Tree Surgeons Ltd
Unit 30 151 High Street
Southampton
SO14 2BY
UK
NUTS: UKJ32
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MPS Facility Services Ltd T/A Shawyers
89 Leigh Road
Eastleigh Hampshire
SO50 9DQ
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
300 000.00
GBP
/ Highest offer:
660 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
PIN published on 16 January 2020 ref: 2020/S 011 020938.
VI.4) Procedures for review
VI.4.1) Review body
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.2) Body responsible for mediation procedures
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contracts Regulations Directive 2014/24/EU.
VI.4.4) Service from which information about the review procedure may be obtained
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.5) Date of dispatch of this notice
09/12/2020