Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Efficiency East Midlands Ltd
Unit 3 Maisies Way, The Village
Derbyshire
DE55 2DS
UK
Contact person: Amy
Telephone: +44 1246395610
E-mail: tenders@eem.org.uk
NUTS: UK
Internet address(es)
Main address: http://eem.org.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Void Property Services Framework
Reference number: EEM0071
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and dps agreements. Our membership has now grown to 214 public sector organisations including housing associations and ALMO’s, local authorities, NHS trusts, education providers, emergency services, government agencies and charities. EEM have also established a formal collaboration with three like-minded procurement consortia — Westworks, South East Consortium and Advantage South West.
EEM conducted this tender exercise to procure a void property services framework. The framework award is based on the following core service lots:
Lot 1: Void Property Cleaning and Clearing;
Lot 2: Void Property Security Services;
Lot 3: Total Void Property Management Services.
Each lot described above has six geographical sublots as described within this notice.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
50 355.00
GBP/ Highest offer:
1 723 249.00
GBP
II.2) Description
Lot No: Lot 1 East Midlands
II.2.1) Title
Void Property Cleaning and Clearing
II.2.2) Additional CPV code(s)
90911100
90910000
90900000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Efficiency East Midlands (EEM Ltd) conducted this tender exercise on behalf of our membership to establish a void property services framework. Contractors appointed to Lot 1 East Midlands will support members by offering a responsive property cleaning and clearance solution to help contracting authorities manage and bring void properties back to acceptable conditions in accordance with their internal re-let standards and policies.
Lot 1: Void Property Cleaning and Clearing covers but is not limited to the following services:
• builders clean;
• light/sparkle property cleaning;
• deep/heavy property cleaning;
• environmental and specialist cleaning;
• priority property cleaning;
• additional cleaning services; and
• internal property clearances;
• property garden clearances to include front, side and back garden including bin store areas and sheds;
• loft, cellar and garage clearances;
• clearing and disposal of general waste;
• clearing and disposal of hazardous and bio-hazardous waste;
• clearing and disposal of waste electrical and electronic equipment (WEEE Waste);
• one-off and ad-hoc clearing and disposal services including attendance to fly tipped waste;
• additional waste clearance requirements.
All of the services described above are mandatory elements covered by lot 1 of the framework. Contractors appointed to the framework are able to deliver all elements of the works required under the specification for lot 1.
Lot 1 was tendered and awarded based on geographical sub-lots and contractors appointed to each geographical sub-lot can cover a minimum of three regions/counties covered by the geographical sub-lot.
Sub-lot 1: East Midlands,
Sub-lot 2: West Midlands,
Sub-lot 3: South West,
Sub-lot 4: London and the South East,
Sub-lot 5: The North,
Sub-lot 6: National Coverage.
The framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. The estimated lot value as described in V.2.4 takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots.
II.2.5) Award criteria
Quality criterion: Minimum requirements assessment (pass/fail)
/ Weighting: 0
Quality criterion: Method statement assessment questions
/ Weighting: 40 %
Cost criterion: Cleaning, clearance and garden clearances rates
/ Weighting: 20 %
Cost criterion: Cleaning and clearance scenario
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2
II.2.1) Title
Void Property Security Services
II.2.2) Additional CPV code(s)
35120000
35121000
35121300
35121700
44212329
79710000
79711000
79713000
79715000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Efficiency East Midlands (EEM) conducted this tender exercise on behalf of our membership to establish a void property services framework. Lot 2 will support members with the provision of a range of security services by means of installation, monitoring and responsive security services to prevent trespass, unauthorised access, vandalism, and theft whilst properties are empty.
Lot 2: Void Property Security Services covers but is not limited to the following services:
• supply, installation, and removal of on hire demountable screens and doors;
• supply and installation of de-mountable screens and doors on an outright purchase basis;
• non demountable pre-demolition security screens on an outright purchase basis;
• supply, installation, and removal of net curtains on a hire basis;
• supply and installation of net curtain on an outright purchase basis;
• responsive out of hours service for security screens;
• boarding up services including emergency boarding and glazing;
• temporary steel security keyed or keyless doors (on hire or purchase);
• temporary alarms system with multiple detectors on hire;
• temporary alarm system monitoring and response service from alarm response centre (ARC);
• static guarding and mobile patrol services including full safety checks to ensure the property is secure;
• end of tenancy door lock changes;
• mobile CCTV towers;
• additional security service such as vacant property guardian, Bluetooth key safes and doors, meter box covers, letter box seals, CCTV solutions;
• any other security services as required by our contracting authorities.
All of the services described above are mandatory elements covered by lot 2 of the framework. Contractors appointed to the framework are able to deliver all elements of the works required under the specification for lot 2.
Lot 2 was tendered and awarded based on geographical sub-lots and contractors appointed to each geographical sub-lot can cover a minimum of 3 regions/counties covered by the geographical sub-lot.
Sub-lot 1: East Midlands,
Sub-lot 2: West Midlands,
Sub-lot 3: South West,
Sub-lot 4: London and the South East,
Sub-lot 5: The North,
Sub-lot 6: National Coverage.
The framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. The estimated lot value as described in V.2.4) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots.
II.2.5) Award criteria
Quality criterion: Minimum requirements assessment (pass/fail)
/ Weighting: 0
Quality criterion: Method statement assessment questions
/ Weighting: 40 %
Cost criterion: Void property security services rates
/ Weighting: 20 %
Cost criterion: Void property security scenario
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 3
II.2.1) Title
Total Void Property Management Services
II.2.2) Additional CPV code(s)
35120000
35121000
35121300
35121700
44212329
65500000
70331000
71315400
79510000
79512000
79710000
79711000
79713000
90700000
90721000
90900000
90910000
90911100
90922000
79715000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Efficiency East Midlands (EEM) conducted this tender exercise on behalf of our membership to establish a void property services framework to support members with the provision of a responsive void property management service.
Lot 3 is to encapsulate work streams from lot 1 and lot 2, into a total void property services management solution, including but not limited to the below services:
• out of hours call handling facility;
• vacant property inspections, inventory, and condition reporting;
• water system drain down;
• utility turn off and reinstatement;
• pest control services;
• safe return to work solutions;
• any other services associated with void property management services.
It is intended that contracting authorities will utilise lot 3 where multiple services are required and where contracting authorities would like one contractor to manage all their void property requirements under one contract. Through this lot EEM are trying to provide contracting authorities a full turnkey approach to their void property management (minus any repairs and maintenance), ensuring a smooth and efficient service to meet their individual turnaround times. Whilst this is the intention, there may be occasions when a contracting authority wishes to call off one single service that is only covered by lot 3.
All of the services described above are mandatory elements covered by lot 3 of the framework. Contractors appointed to the framework are able to deliver all elements of the works required under the specification for lot 3.
Lot 3 was tendered and awarded based on geographical sub-lots and contractors appointed to each geographical sub-lot can cover a minimum of three regions/counties covered by the geographical sub-lot.
Sub-lot 1: East Midlands,
Sub-lot 2: West Midlands,
Sub-lot 3: South West,
Sub-lot 4: London and the South East,
Sub-lot 5: The North,
Sub-lot 6: National Coverage.
The framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. The estimated lot value as described in V.2.4) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots.
II.2.5) Award criteria
Quality criterion: Minimum requirements assessment (pass/fail)
/ Weighting: 0
Quality criterion: Method statement assessment questions
/ Weighting: 40 %
Cost criterion: Total void property management services rates
/ Weighting: 20 %
Cost criterion: Total void property management scenario
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 132-325157
Section V: Award of contract
Lot No: Lot 1
Contract No: EEM0071
Title: Void Property Cleaning and Clearing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/11/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Orbis Protect Ltd
02476859
Beaufort House, Cricket Field Road
Uxbridge
UB8 1QG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SPS Doorguard Ltd
SC113186
225 Bath Street
Glasgow
G2 4GZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VPS (UK) Ltd
04028962
Broadgate House, Broadway Business Park
Oldham
OL9 9XA
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Goshen Multiservices Ltd
09044840
16 Wheeler Close
Dartford
DA1 5UL
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
776 798.21
GBP
/ Highest offer:
1 723 249.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2
Contract No: EEM0071
Title: Void Property Security Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/11/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Orbis Protect Ltd
02476859
Beaufort House, Cricket Field Road
Uxbridge
UB8 1QG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
VPS (UK) Ltd
04028962
Broadgate House, Broadway Business Park
Oldham
OL9 9XA
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SPS Doorguard Ltd
SC113186
225 Bath Street
Glasgow
G2 4GZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Profile Security Services Ltd
2371997
Stable Yard
Barrow-Upon-Humber
DN19 7DZ
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Guarding Professionals Ltd
07282373
Unit 30 The Business Innovation Centre 1 Electric Avenue
Enfield
EN3 7XU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GMS Property Services Ltd
02972523
One Central Boulevard, Blythe Valley Business Park
Solihill
B90 8BG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
50 354.76
GBP
/ Highest offer:
168 710.45
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 3
Contract No: EEM0071
Title: Total Void Property Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/11/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Orbis Protect Ltd
02476859
Beaufort House, Cricket Field Road
Uxbridge
UB8 1QG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SPS Doorguard Ltd
SC113186
225 Bath Street
Glasgow
G2 4GZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VPS (UK) Ltd
04028962
Broadgate House, Broadway Business Park
Oldham
OL99XA
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
390 188.00
GBP
/ Highest offer:
542 556.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. Please note that the total potential value of GBP 150 000 000 is in relation to the full 4-year framework and is split as follows:
Lot 1: Void Property Cleaning and Clearing GBP 60 000 000;
Lot 2: Void Property Security Services GBP 30 000 000;
Lot 3: Total Void Property Management Services GBP 60 000 000.
The total framework value also takes into consideration that the EEM membership may grow over the framework lifetime.
This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement:
1) Any Member of EEM which for the avoidance of doubt currently includes three partner consortia — Westworks, Advantage South West and South East Consortium. A full list of current members is available at www.eem.org.uk
2) Any future member of EEM or our partner consortia, and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents:
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, metal health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation.
Further details regarding the authorised users of this framework can be found in the ITT documents.
VI.4) Procedures for review
VI.4.1) Review body
Efficiency East Midlands Ltd
Unit 3 Maisies Way, the Village
Derbyshire
DE55 2DS
UK
Telephone: +44 1246395610
E-mail: amy@eem.org.uk
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
UK
Telephone: +44 2072761234
VI.5) Date of dispatch of this notice
09/12/2020