Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Berwickshire Housing Association Ltd
55 Newtown Street, Duns
Berwickshire
TD11 3AU
UK
Telephone: +44 1361884000
E-mail: info@bhagroup.co.uk
Fax: +44 1361883404
NUTS: UKM91
Internet address(es)
Main address: http://www.bhagroup.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance and Related Services 2021-2026
II.1.2) Main CPV code
50312600
II.1.3) Type of contract
Services
II.1.4) Short description
The principal requirement is for the provision of insurance to cover all aspects of activities as required by a registered social landlord as detailed in Appendix A.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
66513000
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Duns, Berwickshire
II.2.4) Description of the procurement
The principal requirement is for the provision of insurance to cover all aspects of activities as required by a Registered Social Landlord as detailed in Appendix A.
The successful provider is expected to provide regular briefings and prompt updates on any changes to legislation or regulation that may have an impact and to attend quarterly review meetings with key personnel.
• property material damage (rented stock, garages, offices, commercial),
• business interruption,
• employers liability,
• public liability,
• professional negligence,
• crime,
• terrorism,
• office contents,
• works in progress,
• legal expenses,
• motor vehicles, including legal expenses,
• engineering inspection,
• engineering insurance,
• Trustee and Trust Fund Indemnity/D&O (top up to insurance provided through SFHA membership),
• computer,
• cyber,
• personal accident,
• money,
• all risks.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will last for 3 years to (31 March 2024); with the possibility of a further 2 single year extensions through to (31 March 2026). The extension of the contract will be at the discretion of BHA Senior Team.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as outlined in the attached ITT and associated documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All as outlined in the attached ITT and associated documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All as outlined in the attached ITT and associated documents.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The supplier and their sub-suppliers must provide their company number and must be if an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised/and or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority or equivalent in another member state of the European Economic Area indicating the types of insurance/service the bidder is authorised to arrange or provide.
III.2.2) Contract performance conditions
KPIs will be agreed prior to contract award.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/01/2021
Local time: 12:00
Place:
Duns, Berwickshire.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
At the end of the contract period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand all the IIT and associated documents as failure to complete these correctly and as requested may result in you being removed from the tender process.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=638882
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:638882)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
UK
VI.5) Date of dispatch of this notice
11/12/2020