Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Police and Crime Commissioner for Surrey
N/A
PO Box 412
Guildford
GU3 1HG
UK
Contact person: Phil Evans
E-mail: Philip.Evans@surrey.pnn.police.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.surrey.police.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provison of Digital Forensic Services
Reference number: JPS551
II.1.2) Main CPV code
72316000
II.1.3) Type of contract
Services
II.1.4) Short description
The Police and Crime Commissioner for Surrey on behalf of themselves and the Police and Crime Commissioner for Sussex (thereafter known as 'the Authority') are procuring digital forensic services under a competitive procurement conducted in accordance with the OJEU Open Procedure under the Public Contracts Regulations 2015.
The Authority is seeking to award a single contract for core services. This service includes:
— preservation, acquisition, analysis and reporting on data and/or grading of images retrieved from various digital media devices,
— collecting and returning exhibits,
— attending Court as a professional witness,
— writing witness statements,
— providing exhibit and case reports.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
5 337 400.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
31642000
32000000
33950000
38430000
45215147
48000000
71600000
71620000
71621000
71630000
71631000
72000000
72300000
72400000
72500000
72700000
72800000
72900000
75240000
79720000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Surrey and Sussex.
II.2.4) Description of the procurement
The Police and Crime Commissioner for Surrey on behalf of themselves and the Police and Crime Commissioner for Sussex (thereafter known as 'the Authority') are procuring digital forensic services under a competitive procurement conducted in accordance with the OJEU Open Procedure under the Public Contracts Regulations 2015.
The Authority is seeking to award a single contract for core services. This service includes:
— preservation, acquisition, analysis and reporting on data and/or grading of images retrieved from various digital media devices,
— collecting and returning exhibits,
— attending Court as a professional witness,
— writing witness statements,
— providing exhibit and case reports.
The term for this contract shall be 2 years with the option to extend by 2 additional 12 month increment(s), making the maximum possible contract term 4 years. The option to extend the contract shall be at the sole discretion of the Authority.
The estimated total value of the contract is GBP 4 800 000, which is based on approximate total annual spend aggregated over 4 years.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 190-462177
Section V: Award of contract
Contract No: JPS551
Title: Provison of Digital Forensic Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/07/2020
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CCL Forensics
Stratford-Upon-Avon
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 301 800.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2020
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SYTECH Digital Forensics
Newcastle-under-Lyme
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/12/2020
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SYTECH Digital Forensics
Newcastle-under-Lyme
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 35 600.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for Surrey
Guildford
UK
VI.4.2) Body responsible for mediation procedures
Police and Crime Commissioner for Surrey
Guildford
UK
VI.4.4) Service from which information about the review procedure may be obtained
Police and Crime Commissioner for Surrey
Guildford
UK
VI.5) Date of dispatch of this notice
15/12/2020