Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Daventry District Council
Lodge Road
Daventry
NN1 4FP
UK
Contact person: Deborah Osinaike
Telephone: +44 1604364094
E-mail: DOsinaike@northamptonshire.gov.uk
NUTS: UKF2
Internet address(es)
Main address: https://procontract.due-north.com/Login
Address of the buyer profile: https://www.northamptonshire.gov.uk/councilservices/business-and-economy/procurement/Pages/default.aspx
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.northamptonshire.gov.uk/councilservices/business-and-economy/procurement/Pages/default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.northamptonshire.gov.uk/councilservices/business-and-economy/procurement/Pages/default.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Leasehold/ Mortgage Properties Insurance Services for North Northamptonshire Unitary and West Northamptonshire Unitary Councils
Reference number: DN515529
II.1.2) Main CPV code
66515200
II.1.3) Type of contract
Services
II.1.4) Short description
Daventry District Council wishes to invite tenders on behalf of North Northamptonshire Council (NNC) and West Northamptonshire Council (WNC) for the supply of services in respect of the authorities leasehold/ mortgage properties insurance services as detailed within this tender documentation.
The North Northamptonshire Council (NNC) and West Northamptonshire Council (WNC) authorities, will come into being on 1 April 2021, as such the all the Insurance Contracts must will commence on 1 April 2021 and no later. The contract duration will initially be for 36 months with the option to extend for an additional 24 months (3 +1+1).
Arthur J Gallagher has been selected to assist in the tender of Daventry District Council Services Insurance Programme following the intention of bringing these services into the new organisation.
Please note that, this does not stop other entities of Arthur J. Gallagher bidding for this notice.
Insurance Brokers are not permitted to bid for this procurement.
Please note the authority reserves the right to award the Contract and against the evaluation criteria stated in the documentation.
Please note that any questions relating to the tender process should sent via the LGSS Procurement Portal and the messaging system provided within that e-tendering facility.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
The Provision of the North Northamptonshire Council Leasehold/ Mortgage Properties Insurance Services
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKF2
II.2.4) Description of the procurement
Daventry District Council: Provision of the North Northamptonshire Council Leasehold/Mortgage Properties Insurance Services
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
The Provision West Northamptonshire Council Leasehold/Mortgage Properties Insurance Services
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKF2
II.2.4) Description of the procurement
Daventry District Council: provision of the West Northamptonshire Council Leasehold/Mortgage Properties Insurance Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/02/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/02/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales — Royal Court of Justice
Strand
London
WC2A 2LL
UK
Internet address(es)
URL: www.lgssprocurementportal.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
Please note that this procurement does not stop other entities of Arthur J. Gallagher bidding from this notice.
LGSS Insurance reserve the right to award the contract as necessary and against the evaluation criteria stated in the documentation.
The Authorities have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Provider's will need to register an account via the ‘LGSS eSourcing Portal’ at https://www.lgss.co.uk/services/procurement/lgss-procurement-portal before being able to view the full tender details.
In order to access the tender documentation, click ‘Find Opportunities’, then on the drop-down menu, filter by ‘LGSS’ by clicking on ‘Update’ to find the relevant opportunity. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
VI.5) Date of dispatch of this notice
16/12/2020