Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
UK
Telephone: +44 1413421890
E-mail: emma.hughes@key.org.uk
Fax: +44 1413421891
NUTS: UKM
Internet address(es)
Main address: http://www.key.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12503
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
R&M and Voids Maintenance Services, Cyclical and Planned Component Replacement Lotted MTC 2021/22 – 2026/27 – 4 Areas Lotted MTC
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
R&M and voids maintenance services, cyclical and planned component replacement Lotted MTC.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots can be selected in any area in any combination as set out in the project particulars and ESPD Guidance.
II.2) Description
Lot No: 1
II.2.1) Title
Southern Region
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
R&M and voids maintenance services, cyclical and planned component replacement to be carried out in south west Scotland. Specific locations are Annan, Dumfries, Kirkconnell, Lincluden and Stranraer.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Highland Region
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
R&M and voids maintenance services, cyclical and planned component replacement to be carried out in Highland area of Scotland. Specific locations are Alness, Fort William, Golspie, Invergordon, Inverness(Madras Court), Inverness (Montague Row), Nairn and Thurso.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Central North Region
II.2.2) Additional CPV code(s)
71421000
50000000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
R&M and voids maintenance services, cyclical and planned component replacement to be carried out in Central Scotland and North Glasgow. Specified locations are Dunoon, Helensburgh, Sauchie, Kirkintilloch, Milngavie (Clober Road), Milngavie(Claremont Drive), Camelon, Falkirk, Laurieston, Stenhousemuir, Bellshill, Coatbridge, Cumbernauld, Erskine, Paisley, Renfrew, Stirling, St Ninians, Easterhouse and Clydebank.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Central South Region
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
R&M and voids maintenance services, cyclical and planned component replacement to be carried out in Central Scotland and South of Glasgow. Specific locations are Kilmarnock, Budhill, Maryhill (Burnbank Road), Maryhill (Garscube Road), Garnethill, Ibrox, Linthouse, Nitshill. Riddrie, Gourock, Greenock, Ardrossan, Elderslie, East Kilbride, Hamilton, Lanark, Lesmahagow, Rutherglen and Shawlands.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the ‘Project Particulars and ESPD Guidance’.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
KPIs will be provided at the 2nd stage.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 220-541851
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/01/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As detailed in the ‘Project Particulars and ESPD Guidance’.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that your read and understand the attached and complete as requested.
Project Particulars and ESPD Guidance
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=639448
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
CB info will be provided at 2nd stage
(SC Ref:639448)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerk's Office
1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
18/12/2020