Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hillhead Housing Association 2000
2 Meiklehill Road
Kirkintilloch
G66 2LA
UK
Telephone: +44 1415780200
E-mail: info@hillheadhousing.org
Fax: +44 1415784817
NUTS: UKM81
Internet address(es)
Main address: https://scottishhousingconnections.org/hillhead-housing-association/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11462
I.1) Name and addresses
Abronhill Housing Association
Unit 10, Abronhill Shopping Centre, Abronhill
Cumbernauld
G67 3AZ
UK
Telephone: +44 1236457948
E-mail: abronhillha@btconnect.com
Fax: +44 1236781661
NUTS: UKM84
Internet address(es)
Main address: https://www.abronhillha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23102
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal Contract
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The MTCA is to provide to the GGas services and reactive repairs and ad-hoc boiler and full system renewal contract to the housing stock of Hillhead HA and Abronhill HA. The service will offer a 24/7 and 365 days a year service, including a callout service to the clients.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
50531200
II.2.3) Place of performance
NUTS code:
UKM81
UKM82
Main site or place of performance:
Abronhill Housing Association and Hillhead Housing Association
II.2.4) Description of the procurement
This notice is being issued by Abronhill Housing Association and Hillhead Housing Association are partnering for this service.
The Measure Term Contract Agreement (MTCA) will be for a period of 5 years; it will initially run for 36 months and then will have the option to extend for a further 2 single 12-month periods at the clients discretion. Any detail of spend estimated provided are for information only, award to the MTCA is in no way indicative, nor a guarantee, of future years spend.
The MTCA is to provide to the gas services and reactive repairs and ad-hoc boiler and full system renewal contract to the housing stock. The service will offer a 24/7 and 365 days a year service, including a callout service to the clients.
The clients wishes to enter into a Measure Term Contract Agreement (MTCA) with a single organisation/contractor who is suitably qualified and experienced in the provision of gas services and reactive repairs and ad-hoc boiler and full system renewal contract to the domestic housing stock.
The successful bidder will enter into a contract separately with both Abronhill Housing Association and Hillhead Housing Association but they may choose to have joint progress meetings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of service
/ Weighting: 60 %
Cost criterion: Cost of services
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for 3 years (36 months) with the option to extend for a maximum of 2 x single 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As outlined in the attached ESPD Guidance.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As outlined in the attached ESPD Guidance.
III.2.2) Contract performance conditions
KPIs will be provided at 2nd stage.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/01/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As outlined in the attached ESPD Guidance.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand the attached ESPD Guidance
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=639655
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
CB will be issued at 2nd stage
(SC Ref:639655)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerk's Office
1 Carlton Place
Glasgow
G5 9DA
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-cour
VI.4.2) Body responsible for mediation procedures
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/court-of-session
VI.5) Date of dispatch of this notice
18/12/2020