Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Muirhouse Housing Association Limited
11 Muirhouse Medway
Edinburgh
EH4 4RW
UK
Telephone: +44 1313365282
E-mail: PMcVay@muirhouseha.org.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.muirhouseha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14002
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Muirhouse Housing Association; Grounds Maintenance Services
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Muirhouse Housing Association Limited (‘MHA’) wishes to appoint a single supplier to provide grounds maintenance services. The project duration is anticipated to be ’3 + 1 + 1’, i.e. over an overall duration of 5 years. Each phase shall be awarded as single contract and award of further phases will be subject to MHA assessment of contractor performance. There is no entitlement to automatic award of any further phases.
II.1.5) Estimated total value
Value excluding VAT:
175 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Muirhouse, Edinburgh.
II.2.4) Description of the procurement
Grounds maintenance services; price / quality two stage tender process.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
175 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The project duration is anticipated to be’3 + 1 + 1’, i.e. over an overall duration of 5 years. Each phase shall be awarded as single contract and award of further phases will be subject to Muirhouse Housing Association assessment of contractor performance. There is no entitlement to automatic award of any further phases.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Evaluation of responses to ESPD submission.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Provide details of compliance with health and safety for example having a health and safety organisation that advises your organisation on health and safety matters.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
List and brief description of selection criteria:
4B.1.1 Turnover
4B.5.1b and 4B.5.2 Insurance.
Minimum level(s) of standards required:
Minimum level(s) of standards required:
Bidders will be required to have an average yearly turnover of a minimum of GBP 70 000.00 for the last 3 years.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = GBP 5 000 000.00
Public Liability Insurance = GBP 2 000 000.00
III.1.3) Technical and professional ability
List and brief description of selection criteria:
List and brief description of selection criteria:
4C.1.2 Examples of previous work (60 %)
4C.2 Technicians (20 %)
4C.9 Tools, plant and equipment (20 %)
Minimum level(s) of standards required:
Minimum level(s) of standards required:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/02/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/02/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640141.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:640141)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.2) Body responsible for mediation procedures
F3 Building Surveyors
99 Giles Street
Edinburgh
EH6 6BZ
UK
VI.5) Date of dispatch of this notice
24/12/2020