Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Legal Aid Agency
London
SW1H 9AJ
UK
E-mail: civiltenders@legalaid.gsi.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.gov.uk/government/organisations/legal-aid-agency
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: other publicly funded services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of HPCDS Services in England and Wales from 24 August 2020
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in 7 Schemes to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 20202.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
109 043.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Bodmin and Truro
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKK3
Main site or place of performance:
Bodmin and Truro courts.
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Bodmin and Truro Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Telford
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKG21
Main site or place of performance:
Telford Scheme.
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Telford Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Birkenhead
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKD74
Main site or place of performance:
Bikenhead Scheme.
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Birkenhead Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Norwich, Kings Lynn and Great Yarmouth
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKH15
Main site or place of performance:
Norwich, Kings Lynn and Great Yarmouth Scheme.
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Norwich, Kings Lynn and Great Yarmouth Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Boston and Lincoln
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKE1
Main site or place of performance:
Boston and Lincoln Scheme
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Boston & Lincoln Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Bury St Edmunds
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
Bury St Edmunds
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Bury St Edmunds Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9.00am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Southampton
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Southampton
II.2.4) Description of the procurement
The LAA is inviting Applicants who hold an existing Housing and Debt Legal Aid Contract to submit a Tender for Housing Possession Court Duty Scheme Contracts ("HPCDS Contract" or "Contract") in the Southampton Scheme to deliver the Services from 24 August 2020 to 30 September 2021 with the right for the LAA to extend the Contract for a maximum further 12 months.
The procurement process for HPCDS Services is open to all existing Housing and Debt Providers who are able to meet the minimum contract requirements.
The Deadline for submitting Tenders is 9am on 10 August 2020.
All Tenders must be completed and submitted using the e-Tendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk
II.2.5) Award criteria
Quality criterion: Section A: Organisation and contact details
/ Weighting: 0
Quality criterion: Section B: Office Location
/ Weighting: 3
Quality criterion: Section C: Specific HPCDS Experience
/ Weighting: 3
Quality criterion: Section D –Ability to commence workon 24 August 2020
/ Weighting: 2
Quality criterion: Section E: Agents
/ Weighting: 0
Quality criterion: Section F –Verification information
/ Weighting: 0
Quality criterion: Section G: Tie Break
/ Weighting: 5
Quality criterion: Section H: Warranties and Declaration
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 146-360574
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Bodmin and Truro
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Legal Advice Centre (University House)
Stonebow, 104 Roman Road
London
E2 0RN
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Telford
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Community Law Partnership
4th Floor, Ruskin Chambers, 191 Corporation Street
Birmingham
B4 6RP
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 293.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Birkenhead
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Shelter The National Campaign for Homeless People Limited
Stanley Building, 43 Hanover Street
Liverpool
L1 3DN
UK
NUTS: UKD72
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 43 702.74
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Norwich, Kings Lynn and Great Yarmouth
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Shelter The National Campaign for Homeless People Limited
Whitefriars House, 50 Fishergate
Norwick
NR3 1SE
UK
NUTS: UKH15
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 31 596.48
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Boston and Lincoln
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Burton and Co LLP
Stonebow,
Lincoln
LN2 1DA
UK
NUTS: UKF30
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 293.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Bury St Edmunds
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Suffolk Law Centre
46A St. Matthews Street
Ipswich
IP1 3EP
UK
NUTS: UKH14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 378.76
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Southampton
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Community Law Partnership
4th Floor, Ruskin Chambers, 191 Corporation Street
Birmingham
B4 6RP
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 20 778.12
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
No tender responses were received for the Bodmin and Truro, Telford or Southampton Schemes on 18 August 2020. Expressions of Interest were invited to deliver those Schemes. The expression of interest process closed on 25 August 2020.This EOI process is open to organisations who already hold an Exclusive Schedule to deliver advice through an HPCDS Contract and current providers of Housing and Debt Contract Work.
The LAA wanted to hear from organisations who are able to meet all of the following requirements:
• Deliver advice under the Scheme, as soon as possible but no later than 14 September 2020. For the avoidance of doubt preference will be given to organisations who are able to commence work soonest; and
• Who are able to deliver HPCDS services face to face at court and/or remotely in order to meet the individual circumstances of the court and/or client. For the avoidance of doubt preference will be given to organisations who are able to deliver face to face advice; and
• Liaise with the relevant courts to ensure that the service is in place and ready to commence from the date the Exclusive Schedule is awarded, as soon as possible but no later than 14 September 2020; and
• Cover all sessions that the court lists on or after the date the Exclusive Schedule is issued; and
• Staff the scheme with experienced housing advisers who, in their course of work, conduct a minimum of 12 hours of housing casework per week; and
• Employ a Housing and Debt Supervisor who meets the Supervisor Standard and will oversee the running of the HPCDS
We appreciate that it may not be possible for organisations to meet all of these requirements and will consider alternative proposals, subject to the organisation providing satisfactory assurance of how it will deliver the service and the timescale for doing so.
Number of expressions of interest received – 4
Housing Possession Court Duty Scheme Number of expressions of interest received
Bodmin and Truro 2
Telford 1
Southampton 1
Number of expressions of interest received from SMEs: 4
Number of expressions of interest received from tenderers from other EU Member States: 0
Number of expressions of interest received from tenderers from non-EU Member States: 0
Number of expressions of interest received by electronic means: 4
The contract has been awarded to a group of economic operators: no
Following this we awarded contracts in the 3 areas where tenders were not originally received.
VI.4) Procedures for review
VI.4.1) Review body
Legal Aid Agency
102 Petty France
London
SW1H 9AJ
UK
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK
VI.4.4) Service from which information about the review procedure may be obtained
Legal Aid Agency
102 Petty France
London
SW1H 9AJ
UK
E-mail: civiltenders@legalaid.gsi.gov.uk
VI.5) Date of dispatch of this notice
24/12/2020