Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Crown Office and Procurator Fiscal Service
25 Chambers Street
Edinburgh
EH1 1LB
UK
Contact person: Ruth Wildgoose
Telephone: +44 3000203000
E-mail: procurementreturns@copfs.gov.uk
Fax: +44 8445614069
NUTS: UKM
Internet address(es)
Main address: http://www.copfs.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Micro Focus Cobol Support
Reference number: COPFS-2021-057
II.1.2) Main CPV code
72261000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a Contract Award Notice following a published VEAT Notice for COPFS' Management Information System (PROMIS). A 1+1 contract is awarded to Micro Focus for the support and maintenance of the Micro Focus Cobol system in order to ensure continuity of service of PROMIS. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run PROMIS. The COPFS version of PROMIS runs only using Micro Focus Cobol.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
103 821.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The scope of the contract is annual support and maintenance renewal of MicroFocus Cobol. Cobol is a legacy procedural programming language used globally across public and private sector business IT solutions. It is used by COPFS to compile and run Inslaw’s Prosecutors Management Information System (PROMIS). The COPFS version of PROMIS runs only using Micro Focus Cobol.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The MicroFocus Cobol Server software continues to be critical to the operation of the COPFS case management systems. MicroFocus Cobol is used to run and compile the PROMIS application that enables COPFS to manage and progress cases through the judicial system. It is a business-critical software component available only from the stated supplier.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The scope of the contract is annual support and maintenance renewal of MicroFocus Cobol. It is used to compile and run the Management Information System (PROMIS). COPFS PROMIS runs only using Micro Focus Cobol. As part of its Digital Strategy, COPFS intends replacing this software with Open Source software solutions, removing the need to purchase licences from MicroFocus. The work involved is complex and has to be resourced, planned and change managed carefully. This work has to be managed around COVID-19 pandemic, RRT and delivery of other corporate priorities. This award allows COPFS to contract for the shortest possible time.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-027836
Section V: Award of contract
Contract No: COPFS-2021-057
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/11/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Micro Focus Software UK LImited
22-30 Old Bath Road
Newbury
RG14 1QN
UK
Telephone: +44 1173707093
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 103 821.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:675501)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerk's Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
01/12/2021