Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Ms Simone Singleton
Telephone: +44 7584594139
E-mail: SSingleton@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Waste Management System
Reference number: DN512593
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Waste Management System
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Waste Management System for the Waste & Recycling Service to provide Route Optimisation and in cab Systems.
The initial contract term will be for 3 years with an option to extend for a further 2 periods of 2 years for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is £247,050 for the initial 3 year contract term and £416,450 across the potential total 7 year contract term.
Full details relating to the Goods & Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17:00 hrs on the 22nd September 2021 UK Local time. The Council’s responses to these clarification questions will be issued on the ProContract tender portal.
Tender Responses are required to be submitted no later than 5th October 2021, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
400 678.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Waste Management System
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Waste Management System for the Waste & Recycling Service to provide Route Optimisation and in cab Systems.
The initial contract term will be for 3 years with an option to extend for a further 2 periods of 2 years for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is £247,050 for the initial 3 year contract term and £416,450 across the potential total 7 year contract term.
Full details relating to the Goods & Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17:00 hrs on the 22nd September 2021 UK Local time. The Council’s responses to these clarification questions will be issued on the ProContract tender portal.
Tender Responses are required to be submitted no later than 5th October 2021, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.2.5) Award criteria
Quality criterion: Integration with CRM
/ Weighting: 8%
Quality criterion: LLPG Updates
/ Weighting: 8%
Quality criterion: Implementation Deadline
/ Weighting: 5%
Quality criterion: Integration with vehicle management system
/ Weighting: 3%
Quality criterion: Visual accessibility of in-cab units
/ Weighting: 3%
Quality criterion: Units to reduce driver distraction
/ Weighting: 2%
Quality criterion: Route optimisation software
/ Weighting: 2%
Quality criterion: Responsive to legislation
/ Weighting: 2%
Quality criterion: Drivers log in details
/ Weighting: 1.5%
Quality criterion: Storing crew details
/ Weighting: .5%
Price
/ Weighting:
65%
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 3 Years with an option to extend for a further 2 periods of 2 Years, For a potential total contract term of 7 years as stated in the ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-022037
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/11/2021
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bartec Auto ID Limited
02719701
Unit 9 Redbrook Business Park, Wilthorpe Road
Barnsley
S75 1JN
UK
Telephone: +44 1226209209
E-mail: THobbs@bartecmunicipal.com
NUTS: UKK14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 678.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
UK
VI.5) Date of dispatch of this notice
02/12/2021