Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Highworth Grammar School
Maidstone Road, Ashford
Kent
TN24 8UD
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ4
Internet address(es)
Main address: https://www.highworth.kent.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/UYUAWGR5SB
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Highworth Grammar School ~ Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Highworth Grammar School.
II.1.5) Estimated total value
Value excluding VAT:
475 599.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Kent
II.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Highworth Grammar School.
Highworth Grammar School is a successful 11-18 selective girls’ school with approximately 71 boys in the sixth form. The school is widely recognised as being innovative and highly successful. During the June 2013 Ofsted inspection the school was judged to be an outstanding school. In 2019 our A level results placed us in the top 25% of schools nationally. The school was previously granted speciality status for Music and became an Academy in 2011.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1534 students on roll and 144 teaching and support staff. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 25 May 2022 and will operate as a Fixed Price Contract, with the successful Contractor offering the school a guaranteed cost per annum for the provision of cleaning services.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the School, which includes the main school building, a separate building called Gower House which is used as a music block, 3 mobile classrooms and a large two storey sports hall. The total floor area is approximately 13,100 square metres.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
Highworth Grammar School expects the successful contractor to enable the continued development of cleaning services. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.
The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. The school is continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and to meet the challenges of the 21st Century.
Please be advised that this contract will be let on a 3-year fixed price basis
Please see SQ Document for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
475 599.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/05/2022
End:
24/05/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/01/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/01/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Kent:-School-cleaning-services./UYUAWGR5SB
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/UYUAWGR5SB
GO Reference: GO-2021122-PRO-19328078
VI.4) Procedures for review
VI.4.1) Review body
Highworth Grammar School
Kent
UK
VI.5) Date of dispatch of this notice
02/12/2021