Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Legal Aid Agency
102 Petty France
London
SW1H 9AJ
UK
E-mail: civiltenders@justice.gov.uk
NUTS: UKI32
Internet address(es)
Main address: https://www.gov.uk/government/organisations/legal-aid-agency
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.gov.uk/government/publications/civil-tender-activity-2021
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://legalaid.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Other Publically Funded Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of Housing and Debt Services and HPCDS Services from February 2022
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Legal Aid Agency (“LAA”) has identified the need to increase access to legal aid Housing and Debt Services in specific Housing and Debt Procurement areas and for specific Housing Possession Court Duty Schemes (“HPCDS”). Accordingly, it is inviting Applicants to submit a Tender to deliver:
a) Housing and Debt services in:
• Cambridgeshire
• City of Kingston upon Hull
• Cheshire
• Hampshire
• Portsmouth and Isle of Wight
• Shropshire
• Staffordshire
• South Tyneside
• Trafford
• Wigan
b) The following HPCDS:
• Chester
• Crewe
• Hull
• Mansfield
• Portsmouth
• Stafford
Applicants may bid for Housing and Debt Contract Work and/or HPCDS Contract Work through this procurement process. They are not obliged to bid for both Housing and Debt and HPCDS, although they should note that to be eligible to bid for an HPCDS Contract organisations must hold, or successfully bid for as part of this procurement process, a 2018 Standard Civil Contract with authorisation in the Housing and Debt Categories of Law.
Due to the urgent need for contracts to be in place to allow services to commence, the timescale from launch to the deadline for submission of tenders has been set at 21 days.
The Deadline for submitting Tenders is 5pm on 23 December 2021 (“Deadline”)
All Tenders must be completed and submitted using the eTendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk.
Late submissions will not be considered under any circumstances. It is the Applicant’s sole responsibility to ensure that the LAA receives its Tender before the Deadline.
Housing and Debt Contracts will run from 1 February 2022 until 31 August 2022 (subject to the LAA’s right to extend for up to a further 12 months and the LAA’s rights of early termination)
For HPCDS, the LAA is seeking to award a HPCDS Contract for each Scheme to Applicants who can commence service delivery from 1 February 2022 (21 February 2022 for Mansfield HPCDS). The Contract Period runs until 30 September 2022 (subject to the LAA’s rights of early termination).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKC14
UKD36
UKD6
UKE11
UKG2
UKH12
UKJ31
UKJ34
UKJ35
UKJ36
UKJ37
II.2.4) Description of the procurement
The Legal Aid Agency (“LAA”) has identified the need to increase access to legal aid Housing and Debt Services in specific Housing and Debt Procurement areas and for specific Housing Possession Court Duty Schemes (“HPCDS”). Accordingly, it is inviting Applicants to submit a Tender to deliver:
a) Housing and Debt services in:
• Cambridgeshire
• City of Kingston upon Hull
• Cheshire
• Hampshire
• Portsmouth and Isle of Wight
• Shropshire
• Staffordshire
• South Tyneside
• Trafford
• Wigan
b) The following HPCDS:
• Chester
• Crewe
• Hull
• Mansfield
• Portsmouth
• Stafford
Applicants may bid for Housing and Debt Contract Work and/or HPCDS Contract Work through this procurement process. They are not obliged to bid for both Housing and Debt and HPCDS, although they should note that to be eligible to bid for an HPCDS Contract organisations must hold, or successfully bid for as part of this procurement process, a 2018 Standard Civil Contract with authorisation in the Housing and Debt Categories of Law.
Due to the urgent need for contracts to be in place to allow services to commence, the timescale from launch to the deadline for submission of tenders has been set at 21 days.
The Deadline for submitting Tenders is 5pm on 23 December 2021 (“Deadline”)
All Tenders must be completed and submitted using the eTendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk.
Late submissions will not be considered under any circumstances. It is the Applicant’s sole responsibility to ensure that the LAA receives its Tender before the Deadline.
Housing and Debt Contracts will run from 1 February 2022 until 31 August 2022 (subject to the LAA’s right to extend for up to a further 12 months and the LAA’s rights of early termination)
For HPCDS, the LAA is seeking to award a HPCDS Contract for each Scheme to Applicants who can commence service delivery from 1 February 2022 (21 February 2022 for Mansfield HPCDS). The Contract Period runs until 30 September 2022 (subject to the LAA’s rights of early termination).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 100
Cost criterion: Pricing
/ Weighting: 0
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2022
End:
30/09/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Organisations should note that:
- the estimated contract value for Housing and Debt is £260, 823. This is based on the maximum possible length of the contract i.e. 7 month initial term and possible 12 month extension.
- the estimated contract value for HPCDS is £69, 975. This is based on the maximum possible length of the contract i.e. 8 month initial term.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/12/2021
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
23/12/2021
Local time: 17:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Legal Aid Agency
102 Petty France
London
SW1H 9AJ
UK
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK
VI.5) Date of dispatch of this notice
02/12/2021