Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre
Ebbw Vale
NP23 6XB
UK
Contact person: Lee Williams - Service Manager Commercial Procurement
Telephone: +44 1495311556
E-mail: lee.williams@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Development for a Flexible Voting Pilots Programme.
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Intention to award a service contract for the delivery of The Welsh Government’s Flexible Voting Pilots Programme with four Welsh Local Authorities to further develop the testing process and to pilot early voting digital election polling services for the forthcoming May 2022 elections.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
967 083.80
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72212100
II.2.3) Place of performance
NUTS code:
UKL2
II.2.4) Description of the procurement
The procurement comprises the appointment of Modern Democracy to pilot a digital election polling service by providing expert technical advice, development and delivery of a technical solution to enable four local authorities in Wales to trial alternative ways of voting at the Local Government Elections in May 2022. The Contract will be awarded for a period of six months.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The purpose of this VEAT notice is to advise the market of the Council's intention to award a service contract to Modern Democracy via a Negotiated procedure without prior publication.
Modern Democracy is the existing contracted supplier to each of the four local authorities (Bridgend, Blaenau Gwent, Caerphilly and Torfaen), who are participating in The Welsh Governments flexible voting pilot. This award is to extend the current contractual arrangements with Modern Democracy to pilot a digital election polling service by providing expert technical advice, development and delivery of a technical solution to enable four local authorities in Wales to trial alternative ways of voting at the Local Government Elections in May 2022.
This award will allow each authority to continue to utilise the operating platform that is configured to meet their election business requirements and which is integrated with its other key electoral ICT systems.
Given the existing contractual arrangements between Modern Democracy and the four pilot authorities and the associated urgency to realise the pilot enhancements by May 2022, the Council intends to award this six-month contract following the application of a 10 day standstill period; The Standstill period will commence on the day following the publication of this notice and will end at midnight.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
03/12/2021
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Modern Democracy Ltd
Catalyst Inc.
Londonderry
BT487TG
UK
Telephone: +44 7768011275
NUTS: UKN0A
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
967 083.80
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116388.
(WA Ref:116388)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/12/2021