Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Torbay and South Devon NHS Foundation Trust
RA9
Regent House, Regent Close
Torquay
TQ2 7AN
UK
Contact person: Adam Wilby
E-mail: adam.wilby@nhs.net
NUTS: UKK4
Internet address(es)
Main address: https://www.torbayandsouthdevon.nhs.uk/
Address of the buyer profile: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38786&B=NHSSW
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Community Planned and Reactive Building Maintenance and Cleaning Services
Reference number: TSDFT241
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Torbay and South Devon NHS Foundation Trust had a requirement for the provision of planned and reactive building maintenance services and cleaning services to a number of its community facilities throughout South Devon. The requirement is separated into two Lots.
Lot 1 Planned and Reactive Building Maintenance Services and Lot 2 Cleaning Services.
Suitably experienced bidders could bid for either lot or both lots.
Contract(s) is for 5 years with the option to extend up to a further two years. The contract shall allow for the addition of extra assets/locations as well as the subtraction of assets/locations throughout the term. The Trust will retain a right to break from the contract at the end of year 3 subject to notice being served.
The Authority is ran the procurement on an electronic tendering platform and all interested parties accessed tender documents, further information and submitted tenders through this route.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 100 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Community Planned and Reactive Building Maintenance
II.2.2) Additional CPV code(s)
50413200
50500000
50610000
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
Sites in South Devon
II.2.4) Description of the procurement
The Planned and Reactive Building Maintenance services for the Trust’s Community facilities, comprises of the following components:
• Planned and Reactive Building Maintenance services objectives
• Planned preventative maintenance
• Statutory and Legislative compliance
• Materials and consumables
• Maintaining and updating a current asset register for all facilities
• Reactive and Emergency Maintenance
• Project Works
The Service Provider shall provide, throughout the duration of the contract, all Planned and Reactive Maintenance Services, including Building Fabric and Mechanical & Electrical maintenance, Statutory and Legislative compliance, and associated Engineering services, to the Trust’s Community buildings and facilities, in accordance with the specification.
The objectives of the service are to provide an efficient, responsive, and effective maintenance service, which is cost effective, based on statutory standards, robust technical and operational requirements and is sensitive to the business operating requirements of the Trust.
Value is an estimate and actual expenditure may be higher or lower throughout the contract term.
II.2.5) Award criteria
Quality criterion: Technical Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the right to extend the term up to a further two years.
The Authority will have the right to add and remove sites and related services throughout the term of the agreement.
The Authority will have the right to break from the contract at the end of year 3 subject to notice being served.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cleaning Services
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
Various sites in South Devon
II.2.4) Description of the procurement
Cleaning Services to the Trust’s community sites. Supporting the Trust’s operations, meeting the highest infection control standards and strongly aligning with the Trust’s values.
The Contractor shall:
a. Provide high quality Cleaning Services at appropriate times as necessary to achieve the required cleanliness outcomes and Service Standards.
b. Complete particular scheduled, periodic, planned and reactive duties as set out in the Specification.
c. Clean all Functional Areas of the Locations.
A key outcome for this contract is to provide a quality and value driven Cleaning Service which achieves an optimum standard of cleaning for all buildings and areas of the Site which is appropriate for their use, is held in high regard by all Users, and complies with the Cleaning Standards and inspection regimes for each risk category of building and space prescribed with the National Standards of Healthcare Cleanliness (2021).
The value is an estimate and actual contract expenditure may be higher or lower.
II.2.5) Award criteria
Quality criterion: Technical Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the right to extend the term up to a further two years.
The Authority will have the right to add and remove sites and related services throughout the term of the agreement.
The Authority will have the right to break from the contract at the end of year 3 subject to notice being served.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-016418
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Community Planned and Reactive Building Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/11/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lorne Stewart Plc
1348218`
Aladdin Building, Western Avenue, Greenford, Middlesex
Middlesex
UB6 8UY
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 961 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 20 %
Short description of the part of the contract to be subcontracted:
Specialist services
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/11/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Norse Commercial Services Ltd
2888808
280 Fifers Lane
Norwich
NR6 6EQ
UK
NUTS: UK
Internet address(es)
URL: http://www.ncsgrp.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 148 900.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent House
Torquay
TQ2 7AN
UK
VI.4.2) Body responsible for mediation procedures
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Torquay
TQ2 7AN
UK
VI.4.4) Service from which information about the review procedure may be obtained
Torbay and South Devon NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Torquay
TQ2 7AN
UK
VI.5) Date of dispatch of this notice
06/12/2021