Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
UK
Contact person: Catharine Dempsey
E-mail: catharine.dempsey@sps.pnn.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
01838-The Provision of Food Products to the Scottish Prison Service
Reference number: 01838
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The SPS are seeking suppliers to provide food products across the SPS Estate. The intention is to divide the requirement into three lots:
Lot 1: Meat and Poultry
Lot 2: Frozen Food
Lot 3: Prepacked Food
Suppliers may bid for multiple lots. The anticipated contract commencement date for all lots is 17th of November 2021. SPS intend to award a three year contract with an optional extension of two years plus two years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
11 818 510.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
01838 The Provision of Meat and Poultry
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All SPS sites
II.2.4) Description of the procurement
The SPS requires a supplier to provide and deliver meat and poultry products at all SPS sites across Scotland. The products include beef, lamb, pork, offal, bacon, poultry, sausages, puddings, cooked meats and meat based bakery goods.
It will also include the supply of a range of Halal products. SPS orders circa 70 core items including a high volume of Halal lamb mince, lean steak mince, sliced lorne sausage, diced chicken and scotch pies.
All products supplied shall comply with the required quality standards and classifications. The supplier shall also be required to evidence traceability within their supply chain. For Halal products, documentation will be required that the supplies of Halal Goods are obtained from a Halal supplier and certified by a Halal monitoring authority.
All products shall be delivered within the agreed delivery timescales, (within 2 working days of an order being placed).
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
01838 The Provision of Frozen Food
II.2.2) Additional CPV code(s)
15331170
15800000
15220000
15311000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All SPS Sites
II.2.4) Description of the procurement
SPS wishes to establish a next generation contract to ensure continued supply and provision of frozen food to any SPS location, with a suitable supplier who can consistently provide the range of frozen food required by SPS and who can supply within an agreed delivery period. The frozen food required includes desserts, meat & poultry, prepared foods and vegetables, seafood and potato produce.
SPS requires the frozen food products to be delivered in full and in line with the performance measures, in suitable packaging to protect from microbial, all other forms of external contamination and dehydration. All products supplied shall, at the date of delivery, have a minimum period to the ‘use by date’; “best before”; or “best before end date” detailed on the products. The supplier shall use appropriate vehicles to ensure frozen foods are kept at required temperatures upon delivery, and ensure that all products supplied fully comply with relevant legislation.
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
01838 The Provision of Pre-Packed Food
II.2.2) Additional CPV code(s)
15800000
15890000
03142500
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All SPS sites
II.2.4) Description of the procurement
The SPS are seeking a supplier to provide and deliver a range of pre-packed food items across the SPS Estate. SPS order circa 350 producst, this includes, but is not limited to, pasta, rice, preserves, sugar and tinned foods. It shall also include a range of dessert mixes and breakfast cereals.
All items supplied under the published specification shall fully comply with the appropriate regulations identified in the contract including all relevant quality standards and classifications.
The successful supplier shall be required to ensure all deliveries shall be made within 2 working days.
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-016609
Section V: Award of contract
Lot No: 1
Title: 01838 The Provision of Meat and Poultry
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
McLays Ltd
70 Glentanar Road, Tha Balmore Estate
Glasgow
G22 7XS
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 578 454.13
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: 01838 The Provision of Frozen Food
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BFS Group Ltd T/A Bidfood
814 , Leigh Road
Slough, Berkshire
SL1 4BD
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 373 495.26
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: 01838 The Provision of Pre-Packed Food
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bestway Wholesale Ltd
Abbey Road, Park Royal
London
NW107BW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 866 620.62
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:676572)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sherriff Court
27 Chambers St
Edinburgh
EH1 1LB
UK
Internet address(es)
URL: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
VI.5) Date of dispatch of this notice
09/12/2021