Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Linc-Cymru Housing Association Ltd
IP25555R
387 Newport Road
Cardiff
CF24 1GG
UK
Contact person: Procurement and Value For Money Manager
Telephone: +44 2920473767
E-mail: procurement@linc-cymru.co.uk
NUTS: UKL
Internet address(es)
Main address: http://www.linc-cymru.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Fire Equipment Servicing, Repairs and Maintenance
Reference number: LCPS1020/NA
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Linc-Cymru Housing Association Ltd ('Linc') has a range of fire extinguishers, fire safety equipment and systems installed across Linc’s properties. Linc has a duty of care in respect of tenants living within its properties and also statutory obligations to ensure these items of equipment and systems are well maintained and in good safe working order.
Linc has as requirement for a suitably skilled, accredited and qualified Provider to provide testing, servicing, repairs and maintenance services and works in relation to the range of fire safety equipment and fire extinguishers installed in order to discharge its duty of care and statutory obligations.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Servicing, Repair and Maintenance of Fire Safety Equipment excluding Fire Extinguishers
II.2.2) Additional CPV code(s)
31625100
35110000
35111500
44480000
45312100
45343000
50413200
51700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Throughout Linc's property stock.
II.2.4) Description of the procurement
Servicing, Repair and Maintenance of Fire Safety Equipment excluding Fire Extinguishers
Fire Safety Equipment is located throughout Linc's property stock in commercial properties, the communal areas of multi-dwelling domestic properties and single dwelling domestic properties.
The successful organisation will be required to provide a service package for the cyclical servicing, maintenance and testing of the identified Fire Safety Equipment at each site and or property included within the contract.
In addition, the successful organisation will be required to provide responsive maintenance and repairs of the Fire Safety Equipment at the request of Linc or its Customers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to two (2) further periods of up to twelve (12) months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract has been prepared with the specific intention that future sites coming into the ownership of Linc (whether by acquisition or development) may be incorporated into this contract at the option of Linc.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested Organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested Organisations should note that under this Lot of the contract, sub-contracting will be permitted by one (1) level and only for a limited range of activities. Full details are set out within the procurement documents.
Lot No: 2
II.2.1) Title
Servicing, Repair, Maintenance and Replacement of Fire Extinguishers
II.2.2) Additional CPV code(s)
24951210
24951220
24951230
35111000
45343200
45343220
50413200
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Throughout Linc's property stock.
II.2.4) Description of the procurement
Servicing, Repair, Maintenance and Replacement of Fire Extinguishers (including Fire Blankets)
Fire Extinguishers (including Fire Blankets) are located throughout Linc’s in commercial properties, the communal areas of multi-dwelling domestic properties and care sites.
The successful organisation will be required to provide the testing and servicing including any mandatory or manufacturer recommended activities for all the various Fire Extinguishers and Fire Blankets installed across Linc’s property stock.
In addition, the successful organisation will be required to provide responsive maintenance and repairs as well as replacement of Fire Extinguishers and Fire Blankets at the request of Linc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to two (2) further periods of up to twelve (12) months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract has been prepared with the specific intention that future sites coming into the ownership of Linc (whether by acquisition or development) may be incorporated into this contract at the option of Linc.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested Organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested Organisations should note that under this Lot of the contract, sub-contracting is not permitted. Full details are set out within the procurement documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the Procurement Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Procurement Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/01/2022
Local time: 12:30
Place:
Virtually via Microsoft Teams and eTenderWales Platform.
Information about authorised persons and opening procedure:
As stated in Linc's Procurement and Contracts Policy (available on request).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Anticipated to be approximately six (6) months before the final termination date of this contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows:
> Registration: https://www.linc-cymru.co.uk/media/1327/etw_sup_reg_guide_v1-0.pdf.
> Submitting Tender Submissions: https://www.linc-cymru.co.uk/media/1326/etw_sup_itt_guide_v1-0.pdf
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116440
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Stated in the Procurement Documents.
(WA Ref:116440)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/12/2021